Legal Executive Assistant Private Client- Permanent

This role will provide effective and pro-active secretarial and administrative support to a nominated Partner(s) and their respective teams.

Client Details

Our client, a large, well-established firm in the professional services industry, prides itself on its commitment to quality and excellence.

Description

• Provide a high-quality Executive PA service and exemplary client care
• Take a proactive approach to work carried out on behalf of the Partner and the team and take responsibility for resolving any issues that may arise
• Prepare and format documents, to include Letters of Engagement, reports and various other correspondence as required
• Anticipate and balance the needs of the Partner, keeping one step ahead
• Schedule appointments, arrange meetings and organise travel plans including itineraries and logistics - complex management of diaries
• Comprehensive and pro-active email management
• Confidently provide support to enable Partners to fulfil their own roles, always maintaining confidentiality
• Support the Partner to help them make the best use of their time
• Assist with time recording as required
• Undertake copy and audio dictation, accurately first time
• Act as the point of liaison between the Partner and the team to keep them appraised of work status, and ensure that client meetings are well prepared for in advance
• Act as the point of contact for both internal and external stakeholders
• Attend appropriate executive meetings, take minutes, and ensure all actions are followed up by the relevant parties
• Maintain accurate documents and records using our document management system
• Undertake administration for certain clients as required
• Take an active role in project work if/when the work demands
• Undertake any other reasonable duties as they arise

Profile

• Previous experience working as an Executive Assistant/PA at Board level, preferably within a legal firm
• Proficient in the use of Microsoft Office applications with fast and accurate typing speeds, a high level of accuracy with attention to detail, and the ability to proof own work
• Able to work proactively to find ways of making fee earner lives easier
• Excellent organisational skills and diary management skills is essential, and the ability to plan, prioritise your own workload and work on own initiative
• Excellent communication skills, both written and oral is essential
• Excellent internal and external client care skills, ensuring that all contact with clients is exemplary
• Proactive approach to problem solving and decision making
• You enjoy the fact that no two days ever look the same and your self-satisfaction at a job well done every day keeps you motivated.

Job Offer

• A competitive salary in the range of £33,000pa to £38,000pa DOE
• The chance to work within a professional and supportive team
• Office based 5 days (9am until 5pm)
• A vibrant company culture that values diversity and inclusion

If you believe you have the skills and experience for this Executive Assistant- Legal role, we encourage you to apply today.