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SalaryMAIN PURPOSE OF ROLE
As a dynamic and motivated Management Assistant (MA), you will support a dedicated Director within the Leadership team as well as the related Management team of the Director with our prestigious renewable energy client.
You will organise and take responsibility for scheduling, prioritising, and effectively managing the Director's diary, assisting in the coordination of processes and people, and ensure that our leaders have exactly what they need to optimally fulfil their role.
As an important member of the team, you'll make decisions and provide advice based on your familiarity with the business and what your Director needs. You will manage priorities while arrange and coordinate business trips, schedule meetings, keep an eye on timing and costs, support wider teams where needed and effortlessly keep up with the Director's fast pace. You will also lead and work with other colleagues on projects and initiatives required by the business, typically around business improvement.
You will be surrounded by teams comprised of truly smart, team-oriented people. MAs actively participate in office life, are proactive, flexible and willing to help fellow team members, and collaborate across functions.
KEY RESPONSIBILITIES / DUTIES
- Provide varied administrative support to help your Director be as efficient & effective as possible
- Provide diary management, help the Director prioritise, track actions and meet deadlines
- Rearrange schedules to accommodate last-minute changes and emergency cancellations
- Arrange and facilitate meetings, ensuring all parties can attend and that rooms are available
- Prepare presentations and materials for meetings with customers, partners and other internal and external stakeholders
- Prepare documents for external and internal communications
- Prepare internal and external reporting packs for our business, deals and projects
- Event planning and organisation with stakeholders
- Support teams with specific projects that are deemed priorities for the department when needed, helping to increase efficiency and drive productivity
- Support onboarding coordination and induction plans for new starters
- Document management and control
- Support Director with and work with other Management Assistants on raising and processing purchase orders, invoice approvals and processing and general financial management, using SAP and DocuSign.
KNOWLEDGE AND SKILLS
- You have outstanding communication and teaming skills and are always competent and professional in dealing with clients and co-workers
- You have an independent and structured working style
- You would describe yourself as a coordination and improvisation talent, and you have an integrative personality and good conflict resolution skills
- Strong motivation, flexibility, and commitment are as much a part of your character as absolute trustworthiness, discretion, and responsibility
- You are proficient in MS Office programs, especially Outlook and PowerPoint
- Excellent written and communication language skills
QUALIFICATIONS AND EXPERIENCE
- Minimum two years of relevant experience as a team administrator or similar, with broad responsibility
- You have successfully completed training or have relevant work experience, ideally in the field of office management
- You have some practical experience as a coordinator or assistant
Location: London, Bristol or Edinburgh
Hybrid working, with 3 days/week in the office
Length of contract: 6 months
Kelly Services are acting as an Employment Business in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement.
As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
