Address
Form of workWe are proud to be One Team at East Midlands Railway (EMR). We are passionate about keeping people safe, delighting our customers, doing the right thing, embracing diversity and putting customers at the heart of our sustainable railway for the East Midlands. With over 2,500 employees, our people are the reason we are so successful and the Operations team make a crucial contribution to this. Eight times accredited as a Top Employer, we value our people and are dedicated to making sure that everybody feels empowered to bring their authentic self to work. We have an outstanding opportunity to continue working at #TeamEMR as a Management Assistant.
You will provide a high standard of administrative support and coordination of activities relating to the Operations function. Providing an administration service to the Operations team including diary management, writing and preparing presentations, organising meetings and managing correspondence.
- To attend, facilitate the organisation of meetings; preparing meeting documentation and minute taking of specified Operational meetings.
- Ordering of PPE/Uniforms required within the Operations Function.
- Organise and book travel and hotels as required.
- Processing of CAB passes for both internal and external people to ensure we comply with regulations
- To attend, facilitate the organisation of any team events.
- Provide support with the Periodic Operations report.
- Collating Annual Leave of Heads of Operations and liaising with the PA to Directors.
- Organise disciplinary/grievance interviews and take notes as required
- Maintain appropriate Databases in accordance with GDPR
- Provide support with the production of accurate and detailed reports, updates and evidence to meet audit requirements, adhering to deadlines set by external funding bodies and to meet audit requirements.
To be successful in this role you should:
- Confident with and have demonstrable experience working with Microsoft office suite
- Prior experience working in a Management Assistant or personal assistant role
- Demonstrable experience of building a strong network of stakeholders through a professional, approachable and friendly attitude
- High level of literacy, numeracy, accuracy, problem solving and attention to detail
- Excellent communication skills including written and verbal communication
- Ability to quickly prioritise and carry out complex administrative tasks
As well as a competitive salary, we’ll also offer you:
- Free First Class duty Travel on the EMR network
- Free Standard Class leisure travel on the EMR network
- Friends and Family discounted tickets on the EMR network
- 75% discount on national travel (inc partner and dependants)
- Flexible working hours
- 32 days holiday per year
…and many more!
