Medical Secretary - Guildford

We are looking for an experienced Clinical Secretary to join a world-leading veterinary on a 6 month fixed term contract.

This is an excellent opportunity to gain exposure in a renowned specialist clinic, working with a highly skilled team.

• Audio and copy typing of clinician correspondence to ensure that routine letters are distributed efficiently within a three-day period.
• Audio and copy typing/typing from tapes of clinician correspondence, ensuring letters are signed and distributed in accordance with the hospital protocol.
• Ensure all test results are received and sent to Primary Care Veterinarian (PCV)’s in a timely fashion.
• Attend meetings within the hospital, take and transcribe accurate minutes and distribute as required.
• Manage Clinical Director and Hospital Director diaries in the absence of the Senior Secretary.
• Ensure accuracy through high level of attention to detail.
• Secure information by completing database back-ups.
• Maintain office supplies by checking stock, anticipating needs, placing and expediting orders.
• Keep office equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies.
• Be an effective member of the hospital team, supporting colleagues as required.
• Provide cover for colleagues’ absence.
• Maintain office files and patient records.
• Arrange travel for clinicians and Hospital Director as requested.
• Work in accordance with protocols and policies.
• Ensure that all responsibilities to staff and other hospital visitors under the Health and Safety at Work Act are met.
• Updates job knowledge by participating in educational opportunities; reading professional publications.

This role would suit someone who is detail-orientated, has previous experience in a Medical/Hospital/Veterinary setting. You must be immediately available or on a short notice.

Working hours 9.30am - 5.30pm Monday - Friday and there is the option to work from home one day per week.

Salary for this role is up to £32,550 pro rata.

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.