Nhs Contracts And Project Administrator

NHS Contracts and Project Administrator

14 Month FTC

Hybrid Working - North Bristol 2 days a week

The Role

This role is a key support function to the Practice Managers (our customers), in the provision of high-quality administration to support effective management of current NHS contracts.

You will enable the delivery of the team’s targets through wider administrative support of the NHS Contracts and commissioning processes, contributing towards a high performing team, taking control for self-development.

This role will also play a key supportive role in the mobilisation across Bupa Dental Care (BDC) to support new NHS contracts.

Responsibilities

The role requires a level of commercial knowledge and general business awareness to enable the role holder to work comfortably on any project with any level of management.

You will provide a high-quality administration support function for the NHS Strategy and Commissioning team in the performance of a full business partnering service to the BDC business including:

• Effective management of current NHS contracts: Maintain the NHS contracts database & KPI sheet, Identify missing NHS contracts, ensure the practices all have a copy of their contracts in order to ensure they are delivering all its requirements,
• Manage the end-to-end administrative process (approvals, signatures, returns and recording) of New NHS contracts (e.g. tender wins, Additional Activity, Wind-Down agreements); NHS Contracts Variations; Changes to Named Directors and Partners within the NHS contracts;
• Manage the department’s shared mailboxes within agreed SLAs
• Organise regular and ad-hoc meetings with the NHS bodies, obtain stakeholder availability, prepare agendas and take minutes. Maintain ICBs/HBs contact list on the Practice Information Portal.
• Support all tendering/procurement activities by compiling information as required. Tender and contract award searches to be carried out every Monday, Wednesday and Friday
• Support delivery of NHS Induction by ensuring the information shared is always up to date, collect and update the attendance sheet.

Skills/Experience

• IT skills including Microsoft Office systems e.g. Powerpoint & Basic Excel skills (essential)
• Good project management skills and ability to manage numerous tasks /projects (essential).
• Experience of administrative tasks (essential).
• Strong written and oral communication skills, ability to demonstrate attention to detail and accurate record keeping (essential).
• Good team player focussed on delivering own objectives while supporting others to deliver theirs (essential).
• Good interpersonal skills and ability to communicate with internal colleagues and external customers. (essential)
• Knowledge of NHS contracting and procurement processes, (preferred but not essential).
• Self-motivated, ability to manage own workload and priorities, working to tight deadlines whilst maintaining a positive outlook under pressure.
• Willingness to take on and learn new challenges.

If you or someone you know would be interested in working with a dynamic and expanding healthcare business, with lots of support on offer, great benefits and friendly teams, we would love to hear from you!