Office Administrator

Job title: Office Administrator (Payroll & Pensions)

Location: Northfleet (in office 2-3 days per week)

Contract length: 12 months + extensions for maternity cover

Pay rate: Circa 26,000 - 28,000 per annum

Main purpose of the role:

Manage and maintain payroll systems to enable the payment of Essex and Kent Police employees correctly and on time, applying the relevant force regulations, policies and legislation and supporting the delivery of a professional payroll and pensions service for both forces, providing advice and resolving less complex queries on all aspects of pay, taxation and pensions from employees at all levels of each force.

Main responsibilities:

• Interpret and apply HMRC legislation relating to tax and different classes of National Insurance; checking and applying tax forms received from employees and previous employers, amending tax codes in order to enable accurate payments to HMRC.
• Ensure that various forms of payroll data input are completed in an accurate and timely manner, including amendment of pay data and bank details.
• Calculate and apply annual salaries, allowances, redundancy payments and payments in lieu of notice,ensuring that such payments are made in accordance with police regulations, police staff conditions of service and employment legislation.
• Establish, calculate and explain absence scheme provisions, taking into account all the relevant schemes and legislation.
• Quality assure payroll data input of colleagues against source documentation, in order to ensure accuracy on all pay variations actioned by other members of the team. Analyse and investigate variances in pay, liaising with other departments and making corrections where needed.
• Provide advice and resolve queries on all aspects of pay, taxation and pensions from employees at all levels,referring more complex queries to the Senior Payroll Officer as appropriate. Respond to correspondence and information requests, supplying information as required to the Child Support Agency and authorised solicitors,in order to ensure the provision of a professional payroll and pensions service.
• Support the Force in seeking to recover overpayments by providing accurate calculations and administer repayments in line with force policy.
• Provide an administrative support service to the Payroll and Pensions section including distribution of payslips, answering telephone queries and responding appropriately, filing and stationery ordering, in order to enhance internal and external communication and maintain an effective support service.
• Assist the Pensions Officer during periods of absence or excessive workload and undertake any other reasonable duties which may be required for the role.

Ideal candidate will evidence the following in their CV:

• Ideally you will have previous experience of working in a public sector environment.
• Possess a good understanding and appreciation of salaries, allowances, pensions, National Insurance and taxation.
• Previous experience or the ability to rapidly become familiar with the workings of a SAP based payroll system is essential. This will be combined with a comprehensive understanding of Excel in particular relating to the extraction and manipulation of data.
• The post holder will be methodical, accurate, organised, a good team player, able to work under minimal supervision, work to strict deadlines, have a good attention to detail and have a proven track record of accurate figure work.
• The post holder is responsible for providing a level of specialist information to all levels of internal and external customers where the need for strong communication skills is essential.
• Knowledge of police regulations, staff conditions of service, police and local government pension schemes would be an advantage.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.