Office Administrator

We are thrilled to partnering with CQI, Chartered Quality Institute to recruit their new Office Administrator.

Reporting directly to the Office Manager, you will provide broad administrative support to the Corporate Services and Senior Leadership team, whilst support the general facilities-related duties.

Contract: 9 months / until October 2024 (then to be reviewed)

Hybrid: 3 days in the Chancery Lane office and 2 from home (flexibility required)

Duties include:

• Ensuring all visitors are greeted in a welcoming and professional manner.
• Management and maintenance of meeting rooms.
• Organising and laying out refreshments for meetings.
• Helping ensure office equipment is sourced, maintained and disposed of in a cost-effective manner.
• Helping with organising appropriate maintenance of the office, e.g. repairs, sourcing/moving furniture, replacing light bulbs.
• Maintaining inventory of keys and permanent/temporary access passes.
• Ensuring stationery and kitchen supplies are purchased.
• Ensuring storage areas are tidy, safe and well-organised.
• Keeping records of attendance and visitors for Health & Safety purposes.
• Collecting and allocating incoming post.
• Providing ad hoc project and administrative support to the Corporate Services team.

The ideal candidate:

• Extensive office-support experience.
• Positive and friendly attitude, able to build good relationships quickly.
• A can-do attitude, with willingness and buy-in re: breadth of duties.
• Excellent customer care skills when greeting visitors.
• Well organised with ability to multi-task.
• Takes own initiative with enthusiasm to take on ad-hoc projects.

Why should you apply?

• A friendly and supportive working environment
• Finish early every Friday (4pm)
• Interest-free season ticket loan
• Reward Hub - a platform that offers employee perks including discounts at major retailers and grocery stores, free access to exercise platform, nutritional and financial education, discounts at local gyms, access to mental health specialists and much more
• 25 days holiday, plus UK bank holidays (pro rata).
• Culture that believes in a good work/life balance
• Career development - committed to developing people and investing in training.

If interested in applying please forward your cv by Sunday 11th February 2024

Charity People actively promotes equality, diversity and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We want to do this because we know greater diversity will lead to even greater results for the charities we work with.