Office Administrator

Rochefreight UK Limited, a leading Transport company have the following vacancies.

OFFICE ADMINISTRATOR

We are currently recruiting an Office Administrator for our busy Transport office.

Principle Responsibilities

Admin

· Prepare payroll details for processing by external payroll provider.

· Maintaining employee records, electronic and paper based.

· Recording and Tracking Staff Expenses

· Supporting the co-ordination of local recruitment and induction activity, ensuring vacancies are filled and new employees are inducted to the company standards required.

· Liaise with Management, Line Managers, and Employees in general HR queries.

· Insurance Claims, Recording, tracking status of claims.

· Maintaining the PO system from preparation to closing on receipt of invoice.

Standards

Maintaining Compliance with existing Standards, Regulations and Legislation including: -

· Assisting with the Internal Audits.

· Maintaining all records required.

· Liaise with External Auditors and 3rd Party Auditors.

· Maintaining records of H & S incidents.

· Assist with any investigation of incidents.

· Assisting with the implementation of policies and procedures.

· Ensure all vehicles are compliant with vehicle legislation and regulations.

Assisting with the implementation of new Standards when identified including: -

· ISO 9001

· ISO 14001

· ISO 45001.

Person Specification

· Minimum of 3 years' experience working in an administrative role.

· Excellent administrative and organisational skills.

· Articulate and well-developed written and oral skills.

· Excellent computer skills, including Microsoft Office and Outlook.

· Accuracy and attention to detail.

· Ability to work independently and as part of a team, work under pressure and meet deadlines.

· Ability to perform routine duties with minimum supervision.

· Ability to work on a variety of assignments at one time.

· Ability to recognize deviation from requirements and standard practice and understanding associated risks is essential in role.

Salary: will be discussed at interview

Shift Pattern:

8 hours shifts

Job Types: Full-time, Permanent

Salary: From £26,000.00 per year

Benefits:

• On-site parking

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Swansea, SA5 4ED: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: Office March 2024