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SalaryOffice Administrator - London
Overview:
Invicro is the world’s leading translational imaging company. Based in London, Boston and New Haven. Invicro specialises in molecular and functional imaging studies to support medical and pharmaceutical research. The Office Administrator is an integral role for Invicro London and is responsible for the day-to-day smooth running of the office and providing general administration support to local Senior Management in London, Facilities and other employees when required, as part of the wider Invicro team.
Essential Functions:
- Ensure the day-to-day smooth running of the office including the coordination of meeting rooms, catering, transport and travel requests, stationery orders etc.
- Provide administrative support to local Senior Management, the Facilities team and other team members, as required.
- Professionally represent the company by acting as the first point of contact for external queries (by phone and email) and ensuring visitors to Invicro London are welcomed and supported during their visit.
- Provide administrative support to corporate departments (including HR and Finance).
- Co-ordinate induction for external research collaborators including managing the induction days.
- Screening all incoming calls through the main site number and transfer incoming calls to the relevant staff/departments.
- Coordinating meeting room bookings and arrange catering/refreshments for meetings.
- Coordinate office desk allocations and provide support to employees for the desk booking application.
- Monitoring stock levels and manage orders for all office supplies (including stationery and office food) ensuring costs are in line with the allocated budget.
- Liaise with US counterparts to assist in the co-ordination of visits to the London site for international Senior Leadership Team members and other visiting Invicro employees
- Assisting the V.P. Site Operations U.K. and Senior Leadership Team members as required.
- Providing support to Senior Managers and other team members as required, including general administrative tasks, arranging travel, scheduling meetings etc.
- Support the Facilities team with administrative tasks including collating and archiving maintenance documentation.
- Assist with the procurement, ordering, tracking and financial coding of consumable items for the London site using the Invicro procurement system.
- Taking minutes for key meetings, including the London Leadership Team meetings.
- Providing administrative support to the corporate functions, HR and Finance (e.g. producing and recording contractual documents for external collaborators, collation of expense claims etc.)
- Greeting visitors to the organisation and support their needs during their stay.
- Planning and manage local corporate events.
- Lead in planning, promoting and delivering site wide social and charitable events and support employee engagement for the London site.
- Sending out communications on behalf of the V.P. Site Operations U.K. when required.
- Supporting Senior Management, HR and Facilities in creating and executing messaging and help to ensure that employees are well-informed and have access to the information and resources they need.
- Engaging with US counterparts to coordinate and support cross-company communications and team events.
Qualifications:
- The successful applicant should have excellent IT skills, including Microsoft Office, good communication skills and previous office management experience.
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About us:
Headquartered in Boston, MA, Invicro was founded in 2008 with the mission of improving the role and function of imaging in translational drug discovery and development across all therapeutic areas. Today, Invicro’s multi-disciplinary team provides solutions to pharmaceutical and biotech companies across all stages of the drug development pipeline (Phase 0-IV), all imaging modalities and all therapeutic areas, including neurology, oncology, and systemic and rare diseases. Invicro’s quantitative biomarker services, advanced analytics and AI tools, and clinical operational services are backed by the company’s industry-leading software informatics platforms, VivoQuant® and iPACS®, as well as their pioneering IQ-Analytics Platform, which includes AmyloidIQ, TauIQ and DaTIQ.
Invicro is an Equal Opportunity Employer. We maintain a drug-free work environment. All qualified applicants will receive consideration for employment without regard to actual or perceived race (and traits historically associated with race, including, but not limited to hair texture and protective hairstyles such as braids, locks, and twists), color, creed, religion, citizenship status, sex or gender (including pregnancy, childbirth and related medical conditions), parental status, sexual orientation, gender identity, gender expression (including transgender status), national origin, ancestry, age, marital status or protected veteran status and will not be discriminated against on the basis of physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, political affiliation or any other characteristic protected by applicable federal, state, or local laws and ordinances.
Invicro does not accept unsolicited resumes from individual recruiters, third party recruiting agencies, outside recruiters or firms without an executed contract in place. We are not responsible for any fees related to resumes that are unsolicited or are received by Invicro. Such resumes will be deemed the sole property of Invicro and will be processed accordingly.
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