Office Administrator/Pa

An exciting opportunity for an Administrator/PA has arisen within the team at Irresistible Vapes to provide high quality support to the Company Director whilst also completing and managing administrative tasks required.

The post will be office based at our Main Retail unit on Medway City Estate.

This is a challenging role which requires someone with excellent organisational skills who is used to dealing with multiple tasks at one time.

Responsibilities

Manage incoming emails, organise and replying as appropriate

Answer and direct phone calls in a polite and professional manner

Maintain office & general supplies. Place orders when necessary

Assist in the preparation of regularly scheduled reports

Coordinate and schedule appointments and meetings for the Company Director

Coordinate and book travel (including flights, hotels, taxis) for the Company Director

Provide administrative support to ensure efficient operation of ongoing projects

Management of invoices to and from the Company

Responsible for booking parcels from the Warehouse for delivery

Manage the Companies automated payments

Working closely with outside companies ensuring regulation for consumer products are completed

To undertake any reasonable task requested

Experience

Knowledge of the Vape industry would be beneficial but is not essential

Proven 3 years experience as an office administrator and PA

Proficient in using computerized systems such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)

Familiarity with Xero

Strong organizational skills with the ability to multi-task and prioritize tasks effectively

Excellent written and verbal communication skills

Attention to detail and problem-solving skills

Project Management experience is preferred

Ability to maintain confidentiality and exercise discretion with sensitive information

Our Offer

£24,000 Per Annum

20 Days annual leave

5 days Mon-Fri

37.5 Hours per Week

Staff Discount within our stores

Nest Pension scheme

Job Types: Full-time, Permanent

Salary: £24,000.00 per year

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Application question(s):

• Do you have experience of using the Task Management system 'Mondays'?

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative experience: 3 years (required)
• PA: 3 years (required)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Ability to Commute:

• Rochester (required)

Work Location: In person