Office Manager

Your new company
Your new company will be a multinational law firm with offices in various countries, including the United Kingdom and Ireland. This company offers training and progression opportunities like no other and is an excellent organisation to start your legal career with. Recognised as an industry leader, they are responsible for delivering high-profile work that matters to their clients. With offices based throughout the UK and Ireland, you will be in their central, state-of-the-art Belfast building.
Your new role
In your new role as the Office Manager in Belfast, you will report to the operations directors between the UK, US and EMEA. You will be responsible for managing the day-to-day operations of the Belfast Office. In this role you will be responsible for the following:

• Overall management and responsibility for Office Operations in Belfast (comprised of reception, client meeting room, video conferencing, hospitality and events, day to day building management, facilities management, supplier management, internal office moves, workplace safety, security, business continuity and emergency planning, records management, mail and print room.)
• Overall management and responsibility for the Legal Support Services in Belfast (ensuring that the quality and delivery of secretarial services are to a high standard, effective, efficient, and meeting the needs of the business)
• Setting of operational budgets and management of financial spending for office operations to align with targets.
• Coordination and facilitation of operational activities to enable the smooth day-to-day running of the Belfast office and to ensure that high levels of service are provided to all clients, stakeholders and staff.
• Overseeing the implementation of global or regional operations and facilities initiatives. 6 Act as a trusted advisor to the ALT Partners
• Management of a large administration team - including senior PAs and EAs

What you'll need to succeed
In order to be considered for this role, you will have the following:

• A proven track record of working as an Office Manager or similar role within a fast-paced professional services environment
• Previous experience of managing a team of PAs in a similar environment is essential.
• Previous experience of leading, managing and developing high-performing teams
• A proven track record of successfully negotiating and managing service contracts
• Demonstrable experience of developing new, innovative concepts or original approaches without guidance from others
• Proven ability to develop and maintain effective working relationships with a wide range of internal and external stakeholders
• Excellent written and oral communication skills
• Proven ability to confidently get messages across to senior stakeholders, with clarity, energy, confidence and enthusiasm
• Demonstrated commercial acumen
• Sound operational management skills
• Strong project management skills
• High level of attention to detail
• Strong problem-solving skills and solutions focus
• Strong written and verbal communication skills
• Demonstrates sound judgement and good decision-making skills
• Copes well with pressure and setbacks
• Deals with ambiguity and adapts to changing circumstances

What you'll get in return
As an Office Manager, you will receive the following:

• Excellent salary - over 48,000
• Hybrid working after a period of time
• Excellent office facilities
• Company pension
• Private medical insurance
  

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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