Office Manager

Job Title: Office Manager

Company: VMI Studio

Location: Oval, London

Type: Full (Minimum 4 days in the office)

About Us:

VMI Studio is a dynamic and innovative creative technology studio specializing in the real estate industry, based in Oval, London. We are known for our cutting-edge visual solutions and immersive experiences that transform the way real estate is marketed and perceived. We are currently seeking an Office Manager who will not only oversee standard office management tasks but also play a crucial role in supporting the unique needs of our real estate-focused studio.

Job Summary:

As an Office Manager at VMI Studio, your primary responsibility will be to ensure the smooth and efficient operations of our office while also assisting in the handling of financial transactions related to our projects. This position requires a minimum commitment of three days in the office each week.

Key Responsibilities:

• Office Management:
• Maintain a welcoming and professional office environment.
• Oversee office supplies inventory and procurement.
• Manage office equipment and ensure their proper functioning.
• Coordinate the setup and maintenance of workstations for our creative teams.
• Financial Transactions and Support to Head of Finance
• Assist in processing financial transactions related to projects.
• Procurement and oversight of purchasing and expenses.
• Collaborate with the finance team to track and manage project expenses.
• Source and organize project-specific invoices and receipts.
• Assist in the preparation of financial reports for projects.
• Administrative Support:
• Provide administrative support to project managers and creative teams.
• Manage the scheduling of meetings and presentations for real estate clients.
• Coordinate the logistics of client visits and property showcases.
• Supplier and Client Relations:
• Liaise with suppliers and contractors involved in production.
• Assist in maintaining positive client relations by ensuring excellent service.
• Handle inquiries and coordinate with relevant teams for client requests.

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Communication and Team Collaboration:

• Act as a central point of contact for project-related communication.
• Collaborate closely with creative teams to ensure seamless project workflows.
• Communicate effectively with real estate clients and partners.

Qualifications:

• Previous experience in office management with exposure to the creative industry is a plus.
• Strong understanding of google suites
• Knowledge of Quickbooks would be a plus.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using office software and tools.
• Basic knowledge of financial transactions and project-related expenses.
• Attention to detail and accuracy.

Additional Information:

• This position requires a minimum commitment of three days in the office.
• Competitive salary and benefits package.
• Opportunities for professional development and growth within the organization.

If you are an organized and adaptable individual with a passion for supporting a creative technology studio specializing in real estate, we encourage you to apply for the Office Manager position at VMI Studio. Join our team and be part of our mission to revolutionize the real estate industry with immersive technology solutions. Please submit your CV and a cover letter detailing your relevant experience and qualifications.

VMI Studio is an equal opportunity employer, committed to diversity and inclusion in the workplace. Candidates from all backgrounds are encouraged to apply.

Job Type: Full-time

Salary: £25,000.00-£35,000.00 per year

Benefits:

• Company pension
• Gym membership
• Language training provided
• On-site gym

Schedule:

• Monday to Friday

Ability to Commute:

• Kennington (required)

Ability to Relocate:

• Kennington: Relocate before starting work (required)

Work Location: In person