Office Manager

Cogent Staffing are seeking a highly organized and detail-oriented individual to join our London based client as an Office Manager providing temporary sick cover. As the Office Manager, you will play a vital role in ensuring the smooth operation of the office and supporting the overall efficiency of the organization. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys managing multiple responsibilities.

Shift/salary:

• Monday to Friday
• 5 days per week, 40 hours
• 21.25 - 22.75 per hour depending on experience/salary requirement
• Temporary sick cover
• 8 weeks minimum
• In order to be considered for the higher rate a candidate must have over 6 years consistent office management experience, evidenced

Responsibilities:

Office Operations Management:

• Oversee day-to-day office operations and ensure a well-functioning and professional work environment.
• Manage office supplies, equipment, and maintenance, ensuring availability and proper functionality.
• Handle incoming and outgoing mail, emails, and phone calls, and route them to the appropriate staff members.
• Coordinate meetings, appointments, and travel arrangements for senior management as needed.
• Maintain office policies and procedures, and implement improvements when necessary.
• Manage post, couriers and deliveries.
• Order supplies, assist with food orders and maintain general office tidiness/complete meeting room checks.

Administrative Support:

• Provide administrative support to various departments, including document preparation, data entry, and record keeping.
• Assist with organizing and coordinating company events, meetings, and conferences.
• Help maintain employee records, including attendance, leave, and performance evaluations.
• Prepare reports, presentations, and correspondence as required.
• Assist with basic accounting tasks, such as invoicing, expense tracking, and budget monitoring.

Human Resources Assistance:

• Aid in the recruitment and onboarding process, assisting with the creation and issuing of passes/access cards, adding new starters into relevant office groups and issuing information with regards to printing, health & safety, fire etc.
• Assist with employee orientation and ensure all necessary paperwork is completed accurately.
• Maintain employee files and records, ensuring compliance with company policies and legal requirements.
• Support HR initiatives, such as employee engagement activities, performance management, and training coordination.

Requirements:

• Previous experience as an Office Manager or in a similar administrative role.
• Proficient computer skills, including MS Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
• Excellent organizational and time management abilities, with strong attention to detail.
• Outstanding communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving capabilities and a proactive approach to addressing challenges.
• Discretion and confidentiality when handling sensitive information.
• Knowledge of basic HR practices and procedures is a plus.

Cogent Staffing is an equal opportunities recruiter, and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation, or age.