Office Manager

About the role

The Office Manager is responsible for ensuring timely, initiative-taking, coherent and coordinated administrative support to DDaT senior leadership, department-wide activities including coordination of the Leadership Team meetings and ensuring timely, quality reports to university committees including the University Executive Board.

The main areas of responsibility are ensuring timely, effective, coherent communications to staff and wider university colleagues; efficient and professional support to the CIDO and leadership team; planning and preparation for departmental meetings; effective record keeping and information management to allow easy retrieval and archiving.

They are the DDaT lead for FOI requests and will work closely with the SLT and Management Team members to ensure coherent, coordinated, pan-department non-technical processes, practices, and policy with clear ownership, minimal duplication of effort and omission.

Ensuring routine reports and returns are drafted and submitted on time to the required quality. Central Office is the ‘gateway’ into DDaT for all non-specialist queries or requirements and is the face of the department working closely with leadership team, HR and finance staff. You ensure a safe, pleasant working environment for staff encompassing team building, work facilities and general supporting equipment.

This role is offered on a full time (36.5 hours per week) permanent basis. We are able to offer hybrid working, requiring a minimum of 2 days per week on campus.

About you

• Experience of drafting reports, briefing materials and presentations for a range of audiences including senior managers.
• Experience of collating and analysing qualitative and quantitative data/information.
• Quickly build positive relationships across a range of stakeholders.
• Proven experience of supervising or managing and developing an effective team.
• Competent successfully balancing competing priorities and adjusting plans to account for unforeseen challenges.
• Be able to plan and support meetings.

For informal discussions about the role please contact Linda Gorsuch onljg68@bath.ac.uk or Adrian Hooper on pysamh@bath.ac.uk

What we can offer you:

• a very generous employer contributory pension scheme
• generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance
• we are a family-friendly University and with an increasingly agile workforce, are open to flexible working arrangements
• an excellent reward package that recognises the talents of our diverse workforce
• a wide range of personal and professional development opportunities
• a number of support options available for new and existing staff to help with the cost of some immigration expenses which you may be eligible for: Relocation allowance, Visa Reimbursement, Interest-Free Loan.

Find out more about our benefits.

We consider ourselves to be an inclusive university, where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students, so we encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on our teams.

We are very proud to be an autism friendly university and are an accredited Disability Confident Leader; committed to building disability confidence and supporting disabled staff.

Find out from our staff what makes the University of Bath a great place to work. Follow us @UniofBath and @UniofBathJobs on Twitter for more information.