Office Manager

As an Office Manager, you'll need to:

• Use a range of software, including email, spread sheets and databases, to ensure the efficient running of the office
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the on boarding process for new hires
• manage online and paper filing systems
• develop and implement new administrative systems, such as record management
• record office expenditure and manage the budget
• organise the office layout and maintain supplies of stationery and equipment
• maintain the condition of the office and arrange for necessary repairs
• organise and chair meetings with staff - in lower-paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this
• ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
• delegate work to staff and manage their workload and output
• promote staff development and training
• implement and promote equality and diversity policy
• write reports for senior management and deliver presentations
• respond to customer enquiries and complaints
• review and update health and safety policies and ensure they're observed
• check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
• arrange regular testing for electrical equipment and safety devices
• attend conferences and training
• manage social media for your organisation

Key Skills involves:

• Excellent time management, initiative and approachability
• Ability to multi-tasking and prioritise work
• Excellent organisational and time-management skills
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• knowledge of Microsoft Office(Word, PowerPoint, Excel, Outlook) and other commonly used office packages is must required
• strong IT and typing skills
• the ability to prioritise tasks and work under pressure
• good team working skills and the confidence to lead and motivate a team
• the ability to manage your workload and supervise others concurrently
• excellent interpersonal, oral and written communication skills, with the ability to converse at senior and board level
• negotiation and relationship-building skills
• attention to detail
• flexibility and adaptability to changing workloads
• a problem-solving approach to work
• project management skills
• a familiarity with legislation in the areas of employment, equality and diversity, and data protection - this is useful, but not essential.

Qualification Seeking:

There is no educational requirement for this job. However, if the potential employee possesses any certificate or diploma or equivalent qualification in a subject such aseconomics and business can be beneficial; although entry with other academic qualifications and/or significant relevant experience is possible. 2-3 years of experience in the relevant field is compulsory.

Job Types: Full-time, Permanent, Fixed term contract
Contract length: 60 months

Salary: £26,500.00-£27,000.00 per year

Benefits:

• Company pension
• Flexitime
• Free parking
• On-site parking
• Sick pay
• UK visa sponsorship
• Work from home

Flexible Language Requirement:

• English not required

Schedule:

• Monday to Friday
• Weekend availability

Supplemental pay types:

• Commission pay

Work Location: In person