Office Manager - Part Time

Are you an experienced Office Manager with a passion for creating inclusive and safe work environments? Do you have experience of staff management as well as budget management and costings? Do you enjoy developing and maintaining good relationship at all levels, including external stakeholders?

Salary: £26,287.20 per annum ( Full time salary equivalent would be £43,812 after probation it increases to £45,019 )

Contract: 10-month FTC (maternity cover)

Hours: Part-time (21 hours per week over a minimum 3 days a week)

Location: London

TPP are recruiting an Office Manager on behalf of our client, a well-established national charity focused on improving the lives of people facing financial hardship.

The Role:

As the Office Manager, you will ensure the effective management of the office and a small portfolio of properties. This role is pivotal in maintaining excellent facilities support, health and safety standards, and ensuring a welcoming environment for all your colleagues and tenants.

Main responsibilities:

Property and Office Services:

• Maintain a safe, well-maintained, accessible, and inclusive office environment.
• Manage facilities and service contracts cost-effectively for the office and other properties.
• Oversee office services including supplies, utilities, security, maintenance, fire alarms, cleaning, catering, and waste disposal.
• Ensure compliance with Health and Safety regulations and environmental best practices.
• Oversee maintenance of non-office properties, including tenant support and regulatory compliance.
• Lead the annual property budgets, including managing rental income and reducing emissions through the Green Team.

Health and Safety:

• Ensure staff undertake relevant Health and Safety training.
• Manage fire safety equipment, alarm tests, and evacuation drills.
• Maintain First Aid equipment and ensure adequate numbers of Fire Wardens and First Aiders.

Management:

• Provide effective performance management for the Facilities and Property Coordinator.
• Manage budgetary responsibilities and support careful financial management.
• Ensure compliance and adherence to good governance processes.

General Responsibilities:

• Embrace and promote diversity, equality, and inclusion.
• Commit to safeguarding adults at risk of harm and any children or young people connected with our work.
• Ensure data protection and confidentiality in all activities.

Essential requirements:

• Experience in office management.
• Experience of managing supplier relationships and outsourced service contracts.
• Experience of staff and budget management.
• Customer-focused with excellent written and verbal communication skills.
• Problem-solving skills and ability to recommend appropriate solutions.
• Excellent IT skills including Microsoft applications.

If this opportunity is of interest please get in touch now! We would be happy to discuss the role further and share a more detailed job description. We are reviewing CV's as they come in.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.