Address
Form of work
SalaryOperations Administration Assistant- Vertas Derbyshire Limited
Denby Region
21,840 per annum (To increase from April)
Monday to Friday
37.5 hours per week, 52 weeks per year
About us:
Vertas is the fastest growing multi-services facilities management company in the UK. Our passion is putting our staff and customers at the heart of everything we do.
The role:
We have an amazing opportunity for an Operations Assistant to join are growing team in Derbyshire. This is a Joint Venture business with Derbyshire County Council, operated by Vertas Group Limited. The Joint Venture operate cleaning, caretaking and grounds services for around 600 sites and 1000 employees across Derbyshire.
Main Purpose of the Job:
As an Operations Assistant, you will be able to demonstrate a proven track record of being organised and working in fast paced environment. A strong communicator with excellent People and IT skills would be suited to this position as would the ability to think outside the box and deliver against set targets and tight deadlines.
Key Relationships:
- Working with Operational Managers
- Working with colleagues at all levels of the organisation
Main Activities and Responsibilities:
To provide Operational Administration support to the Senior Managers and HR Advisor.
Responsibilities of the position:
- Support with the answering Client, colleague and manager queries.
- Support Manager administration duties including change of contract, leavers, electronic filing, writing and sending letters, payroll queries etc
- Support the management team with recruitment activities such as supporting/conducting interviews and assisting with administration as required.
- Support the process of new starter induction training for newly appointed Colleagues (supporting the resources available within the operational team)
- Manage Personal Data, in accordance with General Data Protection Regulations (GDPR) and internal process.
- Coordinate compliance site training requirements as detailed from the H&S training compliance data
- Coordinate and issue general communications
- Support Area managers with the contract renewal process
- Reconcile billing and purchase orders for third party suppliers - monthly
- Support finance colleagues with billing and debt related issues
- Be the initial point of contact for general enquires, ensuring these are dealt with and/or directed timely and as appropriate
- Support at Management meetings and produce reports and KPI stats as required
- Develop a thorough understanding and knowledge of Company systems and assist colleagues
- Produce mobilisation trackers for new Contracts
- Process orders for machinery/equipment
- Update asset lists (site related, IT related, fleet related)
- Maintain equipment/machinery repair logs
- Maintain records for PAT
- Assist the Area Manager in the allocation of site cover.
- To undertake other duties and responsibilities as required
The Operational Administration Assistant will have:
Previous experience in a similar role
Excellent Client communications skills with the ability to present information clearly
Highly organised and ability to prioritise workload
Excellent verbal and written communication skills
Proficient IT skills (including Microsoft software packages)
Great time management
Attention to detail and high standards of work and accuracy
Benefits -
- Contractual benefits :
25 Days annual leave FTE plus bank holidays, increasing to 26 days FTE after a year of service
Royal London Salary Sacrifice Pension
Company Sick Pay
- Non contractual benefits :
Annual leave purchase scheme
Lifeworks high street and online discounts
Medicash Health cash plan funded by the company
WeCare 24/7 employee assistance including remote GP and counselling
Mental Health First Aiders
Tusker Electric vehicle salary sacrifice scheme
Bike2Work Scheme
Vertas Finest Recognition Scheme
Annual Making the Difference Awards
Refer a friend rewards
We want enthusiastic individuals with a positive working attitude to join our team of 4,000 colleagues across the UK. Vertas Group are an inclusive and equal opportunities employer who believe that our people power what we do. We aim to ensure that our workforce reflects the diversity of the communities in which it operates.
