Operations Co-ordinator

Operations and Project Coordinator 

Offices based in London 9-6pm 

Hybrid working available (1-2 days WFH) 

The role

As an Operations/ Project Coordinator you will learn the fundamentals of Executive Search and work closely with the team to:

• Project management responsibilities including removing blockers on projects, ensure momentum, follow up internally with Consultants, search Assistance, set up Slack groups / gather all contact details etc, go over agendas pre client meetings, vet accuracy of timings etc. 
• Client services such as scheduling and coordination from start to end of projects, arrange prep / feedback / Looms / forms etc and attend weekly client calls and meetings 
• Office Management responsibilities including attending office-related meetings and calls, manage day-to-day office operations and act a a point of contact for contractors, landlord etc.
• Manage the Business Operations function by understanding and evaluating business processes, workflows etc and optimising or supporting set up of systems                             
• Executive Assistant duties including general scheduling and managing diaries for clients and candidates, Business development scheduling and liaising, travel arrangements, Minute-taking, note-taking, note-summarising
• Manage the Finance & compliance functions providing assistance on forecasts, general bank reconciliation (now support on QuickBooks). Manage employers liability, professional indemnity & public liability insurance etc.
• Set up and maintain HR systems including pensions, payroll, health insurance, onboarding, offboarding, policies, benefits, assist on Company Handbook etc
• Website & Marketing includingCMS management, assistance on content development, content calendar, GDPR, posting on website / LinkedIn, run Google Analytics 
• Provide Business Development and IT support
• Software Management includingresearching, identifying and evaluating relevant software (for e.g. accounting, decks, business intelligence, HR, process management). Act as a point of contact for software and deal with any technical troubleshooting / account issues. Lead conversations with sales / account managers

The ideal candidate:

• Self-motivated with the ability to work independently; strong work ethic and agile problem solver
• Proven experience in a corporate start up role
• A hands on and immersive attitude 
• Have business maturity and a confident manner
• Self-disciplined, ambitious and driven.
• Naturally curious and tenacious.
• Deeply organised and able to manage multiple projects.
• Creative and resourceful nature with the ability to work to tight deadlines
• Strong communicator with an ability to easily establish trust
• Team-oriented with a growth mindset

Benefits:

• As a start up company, they are revamping their benefits and you will also be tasked to create their benefits (they are open to anything!)
• Working in a young company you will be placed at the core of the business and will be a key member of the team - gaining a high level of responsibility early on in your career
• The entry position is as a Project Coordinator, however, career progression will be quick and wholly aligned to ability
• Private healthcare
• 25 days of annual leave Discretionary bonus Dog friendly/ encouraged office