Operations Coordinator

Job Advertisement: Operations Coordinator

Location: Southeast London

Salary: £25,000 - £35,000 per annum

Join Our Dynamic Design and Build Team in London!

Our client, a thriving design and build company located in the heart of London, is expanding, and we're on the lookout for a proactive and detail-oriented Operations Assistant to join our close-knit team. If you're passionate about contributing to the success of a growing company and ready to take on a diverse range of responsibilities, we want to hear from you!

About Us: We are a dynamic design and build company specializing in innovative and bespoke solutions. Our commitment to excellence is reflected in the high-quality projects we deliver for our clients. As we continue to grow, we are excited to welcome a new team member to play a key role in our operations.

Responsibilities: As an Operations Assistant, you will be involved in a variety of tasks, including:

• Assisting in scheduling, allocation, and communication of work shifts for operational staff.
• Creating and issuing project risk assessments and method statements to clients.
• Preparing and issuing new project site files with relevant project information.
• Coordinating logistics for company plant/tools/equipment and stock deliveries to project sites.
• Creating and maintaining project folders within our shared company drive.
• Setting up new projects within our in-house software package.
• Supervising the operational aspects of the company's vehicle fleet.
• Ensuring staff training records are up-to-date and highlighting any additional needs.
• Presentation and occasional creation of company documentation for clients, suppliers, and colleagues.
• Administering calendars and diaries for the operations team and senior management.
• Managing company insurances and accreditations to ensure compliance.
• Documenting and communicating minutes from meetings.
• Interacting with clients to address inquiries related to ongoing projects.
• Cultivating relationships with supply chain partners, including hire equipment companies, agency labor support outfits, and environmental waste contractors.

What We're Looking For: We are seeking a candidate with the following qualities:

• Excellent communication skills, both written and verbal, when dealing with people at all levels.
• Prior experience in an administrative or operational position, with the ability to adapt to daily changes and project requirements.
• Proficiency in Microsoft Office packages, with the ability to create and present documentation to the highest standards.
• Knowledge or previous experience in inventory management is advantageous.
• Some experience or basic knowledge related to construction company insurances is beneficial.
• Experience, training, and/or qualifications in Health and Safety law and legislation are advantageous but not mandatory.
• Enthusiasm for finding better ways to enhance our business processes and efficiency.

How to Apply: If you are enthusiastic about contributing to the success of a growing design and build company and are ready to take on a diverse range of responsibilities, we invite you to apply for the position of Operations Assistant. Be a part of our innovative team, and let's build excellence together! We look forward to hearing from you.