Operations Executive

Job title: Operations Executive
Based at: Cheltenham Racecourse.
Contract type: Permanent
Hours: 40hours 5 from 7
About the role
We have a fantastic opportunity for an Operations Executive to join our Cheltenham Operations Team to plan, coordinate and ensure the smooth running of the operations department, always ensuring that robust processes are in place and followed to ensure a safe environment for all team members, contractors and visitors.
About The Jockey Club
The Jockey Club stages thrilling sporting occasions and live events nationwide including The Grand National, The Cheltenham Festival & The Derby. Owning & operating 15 course’s, millions of people every year enjoy the special experiences we offer through racing, music, food and entertainment on raceday’s and beyond.
As the largest commercial group in British racing, we are guided by our mission to act for the long term good of the sport. Every penny we make goes back into racing to promote excellence within Britain’s second biggest spectator sport. Our people are what makes this possible
At The Jockey Club people are at the heart of what we do and drive our success. We are inclusive and actively seek to attract people with unique backgrounds and perspectives. Diverse, collaborative teams are pivotal to our success and support the potential and growth of all our people.
The Operations Executive will
• Coordinate administration across compliance, health and safety and licenses.
• Provide administration support to the Regional Health Safety & Security Manager and Regional Head of Operations, including dealing with correspondence, providing telephone support, diary management and to generally ensure their efficient operation.
• Support the Regional Health, Safety and Security Manager in coordinating Health & Safety matters at Cheltenham Racecourse including accident reporting, maintaining Health & Safety records and administration in accordance with The Jockey Club’s procedures and legislation.
• Ensure operations filing is up to date and the correct process for computerised file management is followed ensuring information is accurate and kept securely at all times.
• Process and raise invoices, recharges and purchase orders as appropriate.
• Undertake and co-ordinate the production of papers, presentations and minutes for Health & Safety meetings, key planning meetings and other meetings as required.
• Represent the region on selected race days as required across the Jockey Club group (may include evenings and weekends and occasional pre-race day cover).
• Meet and correspond with clients and contractors and conduct inductions.
• Under the guidance of the Regional Health, Safety and Security Manager maintain and update the Training Matrix records, ensuring compliance of H&S at all times.
• Support the Health, Safety Manager with administration support for key contractors such as security and medical providers.
• Liaise with the Finance Centre, with reference to allocating client payments, handling enquiries, and resolving issues on a regular basis.
• Assist with the management of onsite tenants and company housing.
• Manage specific budget lines, raise purchase orders, check, raise and or approve invoices for payment.
• Provide support on the Accreditation System to ensure that all necessary people are accredited for racedays, to include management of the system on all racedays.
About you
• Experience of administration.
• Exceptionable written and verbal communication.
• Computer literate.
• Experience of budgetary control.
• Racecourse and events operations experience
• Working knowledge of Health and Safety processes
• Experience of working in a team and operating in a fast paced, pressured commercial environment.
• Hold a full UK driving License.
• IOSH Managing Safely Qualification desirable.
What we offer in return
• All colleagues can go along to any of our race day or music events free of charge - along with 3 friends or family with our TeamPass Ticket scheme.
• An award-winning pension scheme provider with a generous employer contribution
• A healthcare cash back plan enabling you to claim money back on health & wellbeing services.
• 25 days annual leave
• Access to a suite of Learning & Development training resources from renowned providers
• A whole host of other benefits including free eyecare vouchers, a ride to work cycle scheme & discounts across varying retailers & services.
If you think you have everything we’re looking for and more, then we’d love to hear from you. Don’t hang around, our closing date for this vacancy is 5th February but we reserve the right to bring this forward if we have many applications.
This role may be subject to a criminal record check, standard or enhanced DBS check or BHA Suitability Check. By applying you confirm that you are happy for these checks to be carried out.