Operations & Logistics Co-ordinator

Join Our Team: Operations & Logistics Co-ordinator - Central London - Largest Primary Healthcare Media Brands in the UK!

We are looking for an Operations and Logistics Executive or Senior Executive to join our lively team that manages a portfolio of face-to-face conference-exhibitions, roadshows and virtual events, for the largest primary healthcare media brands in the UK.

We are an integrated media and marketing services company that sits at the heart of a community of 220,000 highly engaged healthcare professionals. For over 30 years we have produced inspirational and incisive content via our magazines, events and online. These in turn provide the data and insight that gives us a deep understanding of what our audiences want. Our team of over 75 talented individuals includes specialists in events management, medical writing, design, development, data, marketing, digital, and account management. We are a Great Place to Work certified employer, offering a range of benefits including 28 days annual leave, private healthcare insurance, flexible working, and more.

Our events range from small, bespoke events for individual clients to large conferences and exhibitions with up to 1,000 attendees.

The Role

As the Operations and Logistics Coordinator and working closely with the overall Operations Manager and Event Director, you will be responsible for the execution of conferences and exhibitions across the UK. As a team, we currently run 23 conference exhibitions, 1 Gala Awards ceremony, virtual events and ad-hoc roadshows/roundtables (likely to be c10 events in 2024).

The Primary Responsibilities for this role are:

• Sourcing, negotiating and contracting with venues
• Liaison with supplier including staffing, catering, audio visual, stand build, courier etc.
• Liaison with sponsors/exhibitors' pre-event and post event
  
  • Creation and management of exhibitor online manuals
  • Provision of exhibitor logistics information
  • Provision of any exhibitor marketing comms
  • Collection of exhibitor attendee details
• Management and updating of floorplans
• Preparation of onsite event collateral (i.e. programmes, signage, bags)
• Updating event budgets
• Co-ordinating colleagues assisting with the event on the day(s) including travel
• Creating running order/run of show
• On-site attendance and management of show build / setup
• On-site attendance and management of event live day (including registration, exhibition and conference)
• Event attendance for some events outside of your direct portfolio
• Assisting with sales, marketing and production teams as required

Skills and Experience:

• At least 12 months experience in coordinating exhibitions and/or conferences
• Excellent organisational skills and meticulous attention to detail
• Good interpersonal skills in liaising with clients, suppliers and internal stakeholders and able to build relationships quickly
• Team player
• 'Can do' attitude
• Proven ability to deliver deadlines and thrive in a pressurised environment, prioritising busy workloads and multi-task
• Excellent written and verbal communication skills
• Computer literate, especially MS Office
• Flexibility to attend events around UK with overnight stays

Company Benefits include:

• Flexible working hours and ability to work from home (recommended at least 2 days in the office)
• Trendy office centrally located in-between Bank, St Paul's and Barbican
• Pension scheme
• Company discounts
• Season ticket loan
• Cycle to work loan
• Monthly office drinks
• Summer and Christmas party
• Additional day off for your birthday
• Option to purchase additional holiday

How to Apply

If you would like to join a progressive company with excellent career prospects and want to be part of our journey, then we are looking forward to hear from you! Please send your CV and covering letter to the link provided by 31st May 2024. Please note that we may close the recruitment process early if the right candidate is found before the application deadline, so don't delay and apply.

Please note that due to the expected high volume of applications, only successful candidates will be contacted. No recruitment agencies please.