Part Time Administrator

About Us

Our team is looking for an experienced administrator to join the team and make a difference with us. This position is based at Burnside Day Opportunities Hub, Burgess Hill.

We are all about supporting individuals to live the life they want, embracing the idea of living an 'ordinary life', and helping people feel connected to their local communities.

We strive to provide a supportive and energising work environment where our employees can reach their fullest potential, find a good balance between work and personal life, and feel appreciated for the contributions they make.

Salary: £11,750 - £11,946

Contract Type: Permanent

Location: Burnside Day Opportunity Hub, Burgess Hill

Working Pattern: Part time - 18.5hrs

About you

We are seeking a team player who excels at building and maintaining positive working relationships and possesses strong communication skills in English, both written and verbal. The successful candidate will be:

• Highly organised.
• Capable of managing work priorities.
• Meeting deadlines consistently.
• Responsible for providing a people-focused and efficient administrative service.
• Prioritising daily tasks based on team requirements and service objectives.

About the role

This role will include:

• Performing various administrative duties
• Tasks may include but are not limited to data entry, greeting, and directing visitors to council receptions, organising meetings and distributing agendas, updating spreadsheets, ordering office supplies, processing applications, and maintaining council IT systems.
• Additionally, opportunities may arise for tasks such as taking notes at complex and confidential meetings, coordinating events, compiling information for presentations, preparing reports and agendas and maintaining spreadsheets.

Experience and Skills

Key Skills:

• Strong communication skills for answering telephone, email, and face-to-face queries effectively, communicating with staff and customers.
• Clear & effective written communication skills to produce accurate meeting minutes, write non-standard correspondence and reports, present data, and financial information.
• Good numeracy skills in order to work with figures and data to make sound and accurate financial calculations and data collection, working methodically.
• Analytical and problem-solving skills to analyse specialist information and draw practical conclusions and appropriate actions with an understanding of relevant policies and procedures.
• Ability to identify the most efficient and effective ways of working, embrace change and adapt to changing situations and new ways of working positively and effectively, including the ability to learn new systems and processes.
• Excellent IT skills enabling effective daily use of office applications such as Microsoft Outlook, Teams, Word and Excel.

Qualifications and/or experience:
* 4 GCSEs with A-C / 4-9 passes including Maths and English, or equivalent qualification or experience demonstrating that level of numeracy and literacy.
* Knowledge of procedures and practices associated with delivering an administrative service.
* Sound overall IT knowledge and experience in using Microsoft Office including Word, Excel and Teams.
* Previous experience of working in an office environment.
* Some knowledge and technical skills in the use of major computerised systems (for example, SAP or Mosaic) - Desirable

Further Information

The reference number for this role is CAFHE04925.

For an informal conversation or for further information regarding the role, please contact Laura Edwards, Day Opportunity Manager . For an informal conversation regarding the application process, please contact Rachael Doolan (Recruitment Specialist) at

How to Apply

Upload your CV and complete the application explaining the key skills listed on the Job Description and experience you can bring to the role ensuring that any gaps in employment are covered in your CV. Please ensure you have saved the job description attached to the main advert on our website as, once the job has closed, you may not have the opportunity to download again.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject to an enhanced DBS check, 5 years referencing and a health check.

West Sussex County Council is an equal opportunities employer committed to promoting an environment that is inclusive and free from all forms of unlawful or unfair discrimination and values the diversity of its people. We actively welcome applications from people of all backgrounds and take every possible step to ensure that no individual will be disadvantaged.

For information regarding your eligibility to apply for this role under our Disability or Veteran's Guaranteed Interview Scheme, this can be found on our application help page.

Note for Recruitment Agencies: We prefer to hire people directly, but we do have a supplier list for when we need a helping hand. We'll be in touch directly if we need you!