Job Description:
Reporting to the Group Finance Manager, the Group Payroll and Billings Officer plays a crucial role in managing Payroll and invoicing processes. Responsibilities include:
Group Contractor Payroll and Client Invoicing:
- Processing UK & International timesheets and contractor invoices.
- Ensuring timesheets are approved in accordance with client formats and portal requirements.
- Verifying contractor timesheets against submissions on the system.
- Processing contractor invoices in a timely manner according to payment requirements.
- Generating and sending client invoices promptly and following client billing requirements.
- Processing contractor payments through various methods and ensuring timely payments with confirmation sent.
- Handling remittance advices and generating payments on banking platforms.
- Maintaining and updating candidate bank details in accounting software and banking systems.
Contractor Reporting:
- Producing contractor payment and status reports monthly.
- Assisting management accountants with Gross Profit report generation and queries.
- Reconciling contractor payments against bank transactions.
- Updating systems with payments made for accurate records.
- Producing missing timesheet reports and distributing to sales consultants.
Managing Accounts Inbox:
- Reviewing shared accounts inbox, processing timesheets, expense claims, and contractor invoices.
- Organizing emails and distributing them to the correct team.
- Responding to emails and queries, maintaining communication with sales consultants and candidates.
- Liaising with credit control or legal teams to resolve client invoicing queries.
Other Responsibilities:
- Sending contractor emails with pay run dates and guides.
- Filing, handling late payruns, and assisting with ad-hoc duties.
- Assisting the team with additional tasks as required.
Requirements:
- Previous experience in Payroll and invoicing, preferably in a similar role.
- Strong attention to detail and ability to work accurately under pressure.
- Excellent communication skills and ability to liaise with various stakeholders.
- Proficiency in accounting software and banking platforms.
- Ability to manage multiple tasks and prioritize effectively.