People Administrator

People Administrator

Your Purpose

Support our managers, employees and the HR Team by providing a high quality, efficient HR administration service and in doing this, help to create a great employee experience at PossAbilities.

Your Line Manager

Your line manager will be the People Experience Business Partner.

Your Role

·        Support the work of the business by fulfilling HR administrative tasks.

·        Manage the HR inbox effectively, responding to emails or categorising them correctly and forwarding to the appropriate team member

·        Answer the telephone, solving queries where possible and triaging calls effectively to the correct team members where necessary

·        Support with recruitment and onboarding activities and complete recruitment sign off forms, ensuring that all requirements are met.

·        Ensure that DBS checks and renewals are carried out for all employees in line with our policy. Support employees to complete their application including document verification.

 ·        Conduct and maintain right to work checks

        Attend meetings as requested, take accurate minutes and prepare papers as necessary.

·        Provide an effective and efficient administrative support services and maintain accurate records and data on our HR and payroll systems.

 ·        Complete accurate reference request responses for current and former employees

·        Make suggestions for the improvement of services and help to implement these

 ·        Be familiar with and work within our policies and procedures.

 ·        Support employees and managers to use our HR system.

We All:

·        Work together to embed a ‘Team PossAbilities’ ethos and deliver brilliant services everyday

·        Ensure the quality standards and performance measures applying to our work are met.

·        Maintain a safe environment by working within health and safety guidelines

·        Take responsibility for looking after our wellbeing

·        Act as an ambassador, promoting PossAbilities and its services.

·        Act in accordance with statutory and regulatory requirements and follow policies and procedures.

·        Participate in any training or development as required, and continue to learn so that we can get better

·        Have a good understanding of safeguarding to be able to keep individuals safe from harm, neglect and abuse

·        Keep, use and share information responsibly in line with the General Data Protection Regulations and PossAbilities policies

·        Put forward any ideas to improve the services we provide and the way we work.

·        Report any concerns through the right channels

·        Use PossAbilities property and equipment appropriately, safely and with due consideration for its security. 

·        Always act in the best interests of PossAbilities

·        Undertake any other duties and tasks as may be reasonably required

You

·        Have values that align with PossAbilities’ values and you are a good fit for our culture.

·        Enjoy working as a team and with others to deliver objectives.

·        Are enthusiastic about supporting people and providing a great service to our employees and managers.

·        Are passionate about administration and ensuring everything is organised, correct, and completed in a timely manner.

·        Can juggle multiple tasks effectively ensuring deadlines are met.

·        Are confident working on digital platforms

·        Have a progressive, non-bureaucratic approach to HR.

·        Are excellent at building relationships and communicating with people.

·        Like to spot opportunities to simplify and improve processes to drive better results.

·        Are committed to personal and professional development so that you can become even better at what you do

Inclusion

We strongly believe that a good workplace is one that values everyone and embraces both similarities and differences and therefore we want to ensure all our employees bring their whole-self to work. We expect all our employees to:

·        Be committed to equality, diversity & inclusion; celebrate the differences of our people and contribute to a culture where everyone is valued and respected.

·        Be committed to delivering person-centred services and recognising our customers as diverse individuals.

Our Values

Our values lie at the heart of our organisation and underpin everything we do. It is essential that everyone that works for us shares our values and that we all work together to achieve our mission.

Integrity

We communicate openly and honestly and build relationships based on trust, respect and caring.

Creativity

We thrive on innovation and encourage positive risk taking.

Happy

We believe fun is the key to success

Person centred

We believe that everyone has the right to exercise choice and control in directing their lives and support. We inspire people to achieve greater things.

Passionate

We are dedicated to, and enthusiastic about, providing exceptional services.