Role Purpose
To provide PA support to the Fee Earners within the Project Management & Building Consultancy team, in addition to providing administrative support to the wider team members on a daily basis to ensure that their needs are met at all times. This is a 12-month FTC contract role - hybrid working is available.
Key Responsibilities
- Extensive diary management for Senior Team, prioritising commitments, forward planning, in addition to inbox management and drafting replies to emails, enquiries where necessary.
- Liaising with clients, responding to their requests when required.
- Creating bespoke presentations using PowerPoint for client presentations.
- Creating, updating, maintaining, formatting client schedules and circulating/printing for meetings.
- Preparing and amending corporate presentations, minute templates, memos, and letters.
- Using PDF Editor to create/amend/extract presentation material such as tenant mix plans, client presentations including branding appropriately.
- Copy typing reports, letters, schedules, agendas and minutes.
- Formatting letters, reports, schedules, minutes, heads of terms using Word and Excel.
- Arranging internal/external meetings, conference calls/online sessions using Teams and Zoom for the team; includes using the internal software for room bookings, circulating dial in details as appropriate and arranging catering/ supplies as needed.
- Booking travel/accommodation and making bookings for restaurants, hospitality for clients.
- IT – process new and replacement equipment and deal with general issues.
- On boarding new staff members and all that entails.
Person Specification/Requirements
- Excellent communication and written skills
- Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
- Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy
- Maintain a positive attitude towards routine tasks
- Diligent with accurate and exceptional attention to detail
- Pro-active and forward thinking, enjoys working autonomously and as part of a wider team
- Flexible approach to work
- Understands and appreciates the importance of using discretion
- Team player who deals effectively with colleagues and clients
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: £40,000.00 per year
Benefits:
- Employee discount
- Health & wellbeing programme
- Life insurance
- On-site gym
- Referral programme
- Transport links
- Work from home
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Ability to Relocate:
- London: Relocate before starting work (required)
Work Location: In person