Personal Assistant

Job Description:

Personal Assistant

Victory House, Brighton (BN1 4FY)

Hybrid Work Available (Up to 3 Days WFH)

Permanent

Up To £40,000 + Fantastic Benefits

Full time (35 Hours)

We consider all types of flexibility, including locations, hours and working patterns.

Bupa Global is the international health insurance division of Bupa. We provide customers who want premium international coverage with products and services to access the healthcare they need anytime, around the world, whether at home or when studying, living, travelling or working abroad.

Bupa Global has offices around the world including London and Brighton (UK), Dublin (Europe), Miami (USA), Dubai (UAE, in partnership with OIC), Egypt and Hong Kong (China) as well as regional offices in mainland China, Singapore, the Dominican Republic, Bolivia, Panama, Guatemala and Ecuador.

The role

There is an exciting opportunity to support the Bupa Global Executive team, this role will be key to providing executive support to 1 or 2 of the Executive team. The role will be varied and will support key activities as well as providing high quality business and administrative support. The role holder will work alongside the other BG functional PAs and as such, the successful candidate will need to develop good relationships with internal and external stakeholders at all levels across the Bupa organisation.

You'll help us make health happen by

• Pro-actively providing a full confidential administrative support service, to their leader(s), including diary and email management.
• Organising any key meetings that needs to be scheduled or attend, including cascading agendas and documentation.
• Providing effective and accurate diary management.
• Taking actions and minutes during meetings as required.
• Helping to manage workload of leader by pro-actively maintaining a process to ensure they are fully briefed and has appropriate papers in advance of meetings.
• Supporting the preparation of any materials required such as reports and presentations.
• Playing a role in supporting confidential business activities.
• Working effectively with other PAs within the function and across Bupa as needed to successfully carry out duties
• Supporting the efficient management and execution of other administrative tasks to support the leader including expenses management, travel, and other general administration.
• Assist in organising team activities and events, both internally and externally

Key Skills / Qualifications needed for this role

• Be an experienced PA who is used to supporting at an Executive/Senior level (PA/secretarial qualifications would be a distinct advantage).
• Be used to working in a pressured environment and meeting tight deadlines, thereby demonstrating strong organisational skills and experience of prioritising a busy workload with conflicting priorities.
• Have a high level of attention to detail, be self-motivated, proactive, and able to work well under own direction.
• Possess excellent communication and interpersonal skills, with an ability to communicate effectively at all levels, including strong written communication.
• Be happy to work flexibly when deadlines are tight or may conflict, demonstrating a pragmatic and flexible attitude.

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health - from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

• 25 days holiday, increasing through length of service, with option to buy or sell
• Bupa health insurance as a benefit in kind
• An enhanced pension plan and life insurance
• Annual performance-based bonus
• Onsite gyms or local discounts where no onsite gym available
• Various other benefits and online discounts

Why Bupa?

We're a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose - helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

We encourage all of our people to "Be you at Bupa", we chion diversity, and we understand the importance of our people representing the communities and customers we serve. That's why we especially encourage applications from people with diverse backgrounds and experiences.

As a Disability Confident employer, we offer a guaranteed interview for every disabled applicant who meets the minimum criteria for the job. We'll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

Time Type:

Full time

Job Area:

Administration

Locations:

Victory House, Brighton