Personal Assistant National Buying

This is about providing invaluable support to your Director, managing the systems and processes in your area to keep things running smoothly.

You'll play a key role in ensuring an efficient and co-operative working environment. It'll involve day- to-day organisational work, data processing and analysis. Naturally, you'll need to be on the ball and well organised, with excellent attention to detail and a willingness to learn.

We do things our own way at Aldi. But whatever we're doing, we must be getting it right. With a wave of impressive sales figures behind us, we're opening new stores at lightning speed. And to keep on top of that wave, we have to do something pretty special to keep our customers coming back for more.

An opportunity has arisen to join a highly motivated team, all of whom have a drive for implementing change at every level and in every part of the business. This is a mid-level role in an area that receives a lot of attention, not only from the outside world but also across the rest of the business. You’ll be on the front line, delivering new and exciting initiatives, that change the way an organisation operates. This position is a maternity cover position starting May 2024 until August 2025.

This is a fantastic opportunity for you to develop within the business and play a key part in shaping the future of Aldi globally. Ready for more? Apply to join #TeamAldi today!

Your new role:

• Diary management and long term calendar management (meetings, planning & preparation) and schedule review to ensure on-time delivery of key pieces of work
• Arranging UK and International travel, including flights, trains, hotels, airport parking, managing itineraries and booking meetings.
• Ensuring actions and information requests are followed up appropriately
• Researching, sourcing and general preparation for any events or meeting
• Building and maintaining excellent relationships and communications with a multitude of contacts and stakeholders, internally and externally
• Regular handling of confidential and sensitive information with the upmost discretion
• Supporting Director with external stakeholders, Senior Management and visitors and preparing for visits.
• Planning, co-ordinating and managing meetings including booking meeting rooms, providing refreshments, and ITC set up, agenda preparation
• Support MD/GD PA with department queries and administrative tasks
• Supporting the inductions of new Managers and Assistant team members.
• Create/Support with training plans and training days
• Proactively identifying opportunities to improve current processes and increase efficiency and effectiveness within the teams
• Managing projects through to completion on behalf of Director
• Minute taking
• Collate weekly KPI report and monitor monthly saving submissions
• Arrange contract signing sessions for all new starters
• Collate new starter packs for Directors
• Responsible for all Personnel tasks
• Support Managers and team with department queries and administrative tasks
• Reconcile monthly credit card statements for the Directors
• Ensure National deadlines are complied with for own area of responsibility
• Create PowerPoint presentations on behalf of Director team
• Creation of various data reports as requested by Directors

About you:

• Advanced Word, Excel and PowerPoint skills
• Several years relevant experience working as a Personal Assistant at a senior level
• Good working knowledge of how to put presentations and briefings together
• High level of attention to detail and time management skills
• Ability to understand and anticipate needs to ensure appropriate outcomes
• Ability to remain confidential and professional with sensitive people related data and information
• Pro-active, exceptionally well organised and able to prioritise, communicate and manage expectations on delivery
• Able to work and deliver under own initiative and build support networks
• Confident, professional and articulate
• Able to liaise & build relationships with people at all levels
• Able to influence
• Flexible in approach and ‘can do’ attitude
• Calm under pressure

What you'll get in Return:

• Starting salary from £36,080 - £42,135 - maternity cover contract May 2024 - August 2025.
• Monday - Friday 8am to 4:30pm, with the opportunity of 2 days a week remote working
• 5 weeks’ annual leave plus Bank Holidays
• In-Office flexi time
• Full training provided
• Pension Scheme
• Private employee medical insurance after 4 years
• Company sick pay scheme
• Company maternity and adoption pay after 1 year and paternity leave pay after 2 years
• Long service rewards.
• Access to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needs.
• Access to a free, 24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)

Aldi is an equal opportunities employer. We’re committed to maintaining a diverse and inclusive workforce and are dedicated to promoting a culture of inclusion, providing an environment in which collaboration, respect and fairness are essential. We value diversity and are dedicated to treating all of our colleagues and prospective colleagues fairly and with respect.

If you’re looking for a career that gives you more, apply today!