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SalaryPosition: Personal Assistant
Location: Rugby (Hybrid 2/3 in office, with business travel)
Contract Type: 12 month fixed term contract
Closing Date: Sunday 7th April 2024
At DHL our business is logistics, but people are our passion. With over 500,000 team members in 220 countries, we attract and retain great talent. We are one of the most innovative, most culturally diverse companies on the planet. We provide unmatched opportunities for personal and professional development. We really are a, “Best Place to Work.”
If this sounds like a team you'd like to join … keep reading.
We make promises to our customers, and we'll make promises to you too. The key responsibilities in this role include;
- To coordinate activities through the provision of comprehensive and confidential PA support, including diary and email management, travel management, and meeting planning, organisation, and material preparation.
- Global Travel Management - booking travel, transfers and hotels as required and support for visa and other required travel documentation.
- Proactively arrange the required regular meetings, produce agenda and accompanying material, attend meeting, produce actions and send out in a timely manner.
- Co-ordinate the effective business administration of travel, business expenses, company credit cards and other associated information including Purchase Orders
- Ensuring Compliance and other company policies including approvals are adhered to.
- Organisation and co-ordination of internal and external customer events; External Speaker events, liaising with third parties (Hotels, Audio Visual, Key speakers, gifts) to negotiate best price in line with budget.
You won't find another job like the one you'll find with DHL Supply Chain. Now, here's what we need from you:
- Previous PA experience supporting at an Executive/VP level
- Proven experience of travel booking and coordination
- Excellent communication skills - Verbal and written
- Strong MS office skills, including Teams, Excel, and PowerPoint
- Excellent organisation skills and able to prioritise multiple tasks.
- Confident relationship building skills and managing queries from all levels of seniority.
- May be required, on occasions, travel to other DSC sites as appropriate
- Good knowledge of technology - Smart phones, PC/laptop, tablets.
WHY CHOOSE US?
As well as competitive pay rates, you will be entitled to an award-winning range of benefits including:
- Free confidential 24/7 GP Service
- Hundreds of discounts (including Retail, Childcare + Gym)
- Affordable loans & Enhanced Pension Scheme
- 24/7 employee support service for you (+ family) with access to free counselling and much more: https://supplychainjobs.dhl.com/jobs/our-benefits/
OUR APPROACH TO DIVERSITY & INCLUSION
We will ensure that all our resourcing activities are fair, transparent, and consistent across the UK. Find out more about our Global approach to Diversity, Equity, Inclusion & Belonging: https://careers.dhl.com/global/en/diversity
BE AN ESSENTIAL PART OF EVERYDAY LIFE
DHL is the global leader in Supply Chain management and we keep the world moving. Our expert teams work together to deliver for our customers across a range of industries including retail, automotive, healthcare and more, so they can deliver to their customers.
