Personal Assistant To Director

Job Summary:
Are you an experienced administrator with a passion for providing high-quality support? Brook Street Ltd are pleased to announce a readily available PA position at NHS St Peter's Hospital and occasionally Ashford's Hospital. This role is full-time, Monday-Friday, temporary with the possibility of extension. We are seeking a dedicated Personal Assistant to join the Maternity Services team. In this role, you will provide confidential and professional administrative support to the Head of Midwifery and the Maternity Senior Leadership Team. Your responsibilities will include diary management, document preparation, meeting support, and project coordination. You will play a vital role in ensuring the efficient operation of the maternity services and contribute to the delivery of strategic projects within the department. Please note: This tole is subject to 5 years references check and an Enhanced DBS.

Key Responsibilities:

• Act as a PA to the Director and Head of Midwifery, providing comprehensive administrative support including diary management, correspondence management, and call handling.
• Support recruitment activities within Maternity, including vacancy panel processes and documentation preparation.
• Organise and manage meetings, including agenda setting, document circulation, minute-taking, and follow-up on action items.
• Design and manage the administration of special projects as required by the Director of Midwifery.
• Coordinate internal and external events as needed.
• Develop and maintain databases and action trackers to support departmental functioning.
• Provide general administrative support to the Director of Midwifery and Senior Leadership Team.
• Maintain departmental records and supplies, including stationery and equipment ordering.
• Report and escalate facility issues to the appropriate channels.
• Undertake any other duties as required by the Maternity Service.

Key Requirements:

• Secretarial training qualification (e.g., RSA, BTEC) and/or NVQ Level 4 in Administration.
• Significant administrative experience, preferably within the NHS.
• Proficiency in Microsoft Office suite and ability to learn new software quickly.
• Excellent communication skills, both verbal and written.
• Ability to handle confidential information with discretion and professionalism.
• Strong organisational skills and attention to detail.
• Flexibility to adapt to changing priorities and work under pressure.
• Commitment to equality, diversity, and patient-centred care.

Job Title:Personal Assistant to the Director and Head of Midwifery
Department: Maternity Services
Division: Women's Health and Paediatrics (WHPS)
Hours: 37.5 hours per week
Base: Main base St Peter's Hospital with requirement to work across both St Peter's and Ashford Hospital sites to fulfil role
Pay rate: £14.11 p/h

ABOUT US

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.