Personal Assistant To Director

Personal Assistant to Director

Please note that candidates without minute taking on a senior level will not be contacted

Job Type: Temporary

Sector: Healthcare

Duration: 3 months with potential of extension

Location: Chertsey, Surrey

Remote Working: Role is on site

Band: 4

Pay Rates: 13.18 to 14.54 paye inclusive of holiday depending on skill and experience

Please note candidates will be paid by direct engagement, this is the only process allowed

Working Days and Hours: 37.5 hours per week, Monday to Friday, 9am-5pm

Job Summary

The aim of this position is to provide a comprehensive, confidential and professionals support to the Head of the Department.

Duties

• Diary management and arranging of meetings
• Management of incoming and outgoing written and e-mail correspondence
• Management of incoming telephone calls and prompt message handling
• Drafting replies to correspondence and taking follow up action
• Copying, formatting and circulation of documents, collating information from multiple sources and combining into one document
• Writing minutes and producing action trackers, and progressing updates with action owners
• Efficient and courteous handling of all personal and telephone calls to the office
• Responsible for collating agendas
• Maintain accurate data and dates spreadsheets of specific information
• Liaising with other professionals across the Trust and externally with responsiveness and efficiency

Essential Experience

• Minute taking
• Diary management
• Experience liaising with stakeholders
• Significant administrative experience at a senior level

Desirable Experience

• NHS experience
• Medical terminology knowledge
• Knowledge of NHS patient management systems
• Producing and formatting documents

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Personal Traits

• Ability to act with discretion and sensitivity
• Always put patients first
• Willing and able to take personal responsibility
• Demonstrating passion for excellence.
• Seeks out and takes opportunities for improving the service offered.
• Takes pride in their work and their team.