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Here at Gousto, we are on a mission to become the UK's most loved way to eat dinner!
Whether it is creating diversity in our recipes or building new teams, we care about our people and the opportunities they have at Gousto.
We are committed to equality of opportunity across our organisation. At all levels we promote equality, ensuring our people are consistently treated in a fair and equal manner.
If you need reasonable adjustments at any point in the application or interview process, please let us know.
In your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).
Go Gousto!
Job Description
Role: Personal Assistant (to Leadership Team)
Location: London
Employment Type: Permanent, Full Time
The Executive Office team provides support to the C suite members of the company in the form of diary management, travel & accommodation, arranging meetings, writing emails and comms, preparing for Board meetings and much more. It is a very exciting team to be a part of!
In addition to this, our team is also responsible for organising events within the business, from small team gatherings to company-wide parties and off sites.
As we work closely with every team at Gousto, we are often the first port of call when someone has a query.
The Personal Assistant to the LT will be responsible for providing business and personal support to 3 members of the Leadership Team and assisting with the organising of large events across the business including the Summer and Christmas party. This is an exciting role; demanding and extremely varied with the opportunity to make a positive impact across the company.
This is a hybrid working role and the successful candidate will be required to be in the office for at least 2 days per week.
Core Responsibilities:
- Dealing with complex diary management, being able to prioritise calls/meetings.
- Acting as the Gatekeeper to diaries, establishing yourself as an extension of the LT member, being the first point of contact in many cases.
- Protecting their time when necessary.
- Responding to emails on behalf of the LT member and as the LT member.
- Preparing documentation for new senior team members and providing them with an onboarding plan.
- Booking and setting up meeting rooms, greeting external attendees and providing refreshments.
- Occasionally arranging flights, trains, accommodation, taxi transfers and restaurant reservations.
- Drafting communications and agendas for internal and external use.
- Preparing presentations and documents.
- Mapping out key events and meetings for the following year.
- Working alongside the Chief of Staff on projects and meetings.
- Organising quarterly team away days and offsite meetings and being present to ensure they run smoothly.
- Organising and being present at several client facing events per year.
- Processing expenses.
- Organising monthly/quarterly team events and celebrations as required.
- Managing holiday requests.
- Arranging birthday, anniversary, recognition and celebratory gifts as required.
- Working on Ad hoc projects.
- Assisting with company wide events, such as Summer and Christmas parties, as well as smaller London based social events.
- Personal assistance where required
Qualifications
Who you are
- Extensive PA experience at a C-suite level
- Highly organised
- Forward thinking/extremely proactive
- Confident with strong communication skills
- A clear and professional written communicator
- Ambitious and determined
- Always looking to improve current processes
- Able to problem solve quickly and independently
- A team player, able to listen to others ideas and add value
- Trustworthy, tactful and discreet
- Flexible/adaptable and happy to start earlier and finish late when necessary
- Enthusiastic, friendly, personable and approachable
To be successful in this role you must work well at a fast pace, problem solve quickly and always remain calm under pressure.
Click here to see our benefits!
Additional Information
Equal opportunities
Whether it is creating diversity in our recipes or building new teams, we care about our people and the opportunities they have at Gousto.
We are committed to equality of opportunity across our organisation. At all levels we promote equality, ensuring our people are consistently treated in a fair and equal manner.
Go Gousto!
