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SalaryRole Title:Production Co-Ordinator
Reports to: Producer
Team: Audio Production
Reports: n/a
Who we are
Pottermore Publishing is the global digital audiobook and eBook publisher of J.K. Rowling’s multi-million bestselling Harry Potter series and associated titles from the Wizarding World. Working with a global network of retail and library partners, we prioritise accessibility, creativity, and innovation as we bring these beloved stories to life for each generation of readers and listeners to discover.
We work closely with our colleagues at The Blair Partnership in a shared culture. Together, we’re focused on making things happen which deliver real-world, creative and commercial impact. We achieve this by believing and staying true to our joint values: Expertise, Partnership, Integrity, Creativity.
Pottermore Publishing is proud to be an equal opportunity workplace where all talent and potential is valued. We welcome people of different backgrounds, experiences, abilities and perspectives, and recognise how this adds to our business.
What you’ll be doing
The role of the production co-ordinator is to provide central production, administrative and practical support for a major new audio project. The role will report into the Producer and will be a shared resource for all project workstreams, including production and casting, marketing, additional content and liaison with the production partner.
Key responsibilities:
- Manage all central production documentation including workflows, phasing and timelines (with oversight from the Producer and Head of Audio Development)
- Set-up and management of technical infrastructure including tools, file delivery, storage and distribution across project teams
- Daily production support for the production, additional content, and marketing workstreams including:
- Call sheet/release form creation
- Script administration
- Production scheduling
- Transport and accommodation booking
- Production equipment hire and management
- Talent management and documentation
- Production resource management, with support on contracting and documentation
- Diary support for the project workstream leads
- Admin support for meeting and locations booking
- Rights, license and clearance management
- QA management
- Day-to-day production budget management (alongside Producer)
- Daily production updates
What we’re looking for
We are looking for a talented and collaborative Production Co-ordinator to join the Pottermore Publishing team and support our audio growth strategy. We are seeking an individual who is successfully providing co-ordination for a large-scale production and welcome experience from a film, tv, games or other digital media/publishing and content production environment.
- Good knowledge and understanding of audio and video production processes
- A meticulous eye for detail with a desire to set high standards and ensure those standards are met
- Highly organised, able to multi-task and prioritise your workload as well as to implement workflow and process across the team
- Resilient and calm under pressure, a proactive problem solver to the routine and non-routine problems that may come your way
- Experience managing production and scheduling workflows and updating stakeholders at all levels
- Experience working with AV equipment for production
- Experience managing budgets and maintaining finance reports
- Proficient in Microsoft Office including Word, Excel, PowerPoint and Teams
Some talent management experience would be beneficial an interest in Harry Potter is a bonus (mastermind-level knowledge not required)
What you can expect from us
- Competitive Salary
- Company Bonus Scheme
- Hybrid working policy (2 days/week working from home)
- 25 days holiday (plus 8 bank holidays) – with an additional day awarded every year after your 2-year anniversary with us, up to a cap of 30 days.
- Progressive and inclusive policies around Carers, IVF, Menopause, Pregnancy Loss, etc.
- Enhanced maternity leave (18 weeks at full pay) and paternity leave (2 weeks immediately after birth, and 10 additional days over the following 12 months, at full pay)
- Group Pension Plan where we contribute 5% and annual pensions workshops
- Life Assurance of 4 times salary
- Health Insurance (currently with Vitality)
- Health Shield Cashback Plan – dental, optical, physio and wellbeing benefits and much more.
- Annual Creative Bursary to spend on the creative activity of your choice.
- 2 paid days off per year to spend volunteering and giving back to your favourite cause or community project.
- Monthly Lunch & Learn events – hearing great stories from colleagues, clients and external speakers
- Regular fundraising events to raise money for our charity of the year. 2023/24’s charity is Alzheimer’s Society.
- Seasonal company parties and team lunches
- Subsidised on-site massages
- Learning and Development opportunities, including an in-house Mentoring Programme
