Project Administrator

Taylor Hopkinson requires a Project Administrator for a 12-month contract with a leading offshore wind farm developer.

Job spec:

• Experience conducting project administration support on a large engineering / construction project preferred.
• Independent organization and coordination of administrative tasks/office management in the departments
• Appointment management as well as preparation and follow-up of meetings (organization of conference rooms, compilation of documents, preparation of minutes, etc.)
• International correspondence with internal and external business partners
• Professional preparation and editing of presentations and documents
• Planning and coordination of business trips, travel, accommodation as well as settlement of travel expenses
• Support and management of internal IT ordering processes
• Commercial activities (e.g. ordering office supplies, Raising and tracking purchase orders and team requisitioning).
• Creation and maintenance of requirements
• Processing of special tasks (e.g. project work and event planning)
• All aspects of general administration and secretarial duties.
• Contact management to include greeting guests, answering calls, and inter-department liaison.
• Handling and distribution of all incoming and outgoing correspondence.
• Maintaining the filing system
• Arranging travel, accommodation and conference rooms
• Raising and tracking purchase orders and team requisitioning.
• Co-ordinating meetings, drafting agendas and taking minutes
• Arranging team conferences and workshops.
• Various ad-hoc duties that arise in terms of office administration.