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About the job
Job summary
Project Support Officer
Grade HEO (Inner) - £34,463 to £41,478
UKHSA Colindale
Permanent Contract
We have an exciting opportunity to join the Pathogen Genomics Services! Our mission within the Genomics Sequencing Service is to support UKHSA’s genomics surveillance initiatives. We play a crucial role in detecting outbreaks and tracking infection transmission. Additionally, we meticulously analyze genomics data, linking it to virulence and antimicrobial resistance mechanisms. Our goal is to generate evidence that informs effective interventions, contributing to the broader UKHSA objective of reducing the overall public health burden
As a Project Support Officer, your role encompasses a diverse array of tasks aimed at facilitating the achievement of the project’s objectives. Your responsibilities include ensuring the seamless execution of the project by assisting Project Managers with project management processes and coordinating various business management actions and activities
UKHSA Colindale – Hybrid working
*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*
Working Pattern – Full Time – 37.5 hours per week
Job description
Responsibilities section:
The job holder will be required to carry out the following responsibilities, activities and duties:
- Implement and maintain systems to enable effective planning and scheduling for the project
- Implement and maintain project controls.
- Produce project status reports, performance data and research new information
- Manage and monitor compliance of the project in line with UKHSA guidelines and legislation, including Health & Safety, Equality & Diversity and Security.
- Support the Project Managers with workforce planning.
- Manage the procurement of project supplies and services within Delegated Financial Authority limits.
- Build and maintain strong professional relationships with a wide range of internal and external stakeholders.
- Draft and sign off correspondence.
- Act as a point of contact for project responses to requests for information and signpost accordingly.
- Monitor project spend, compile budgets, and support the development of business cases.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Please see job description attached for full list of duties and competencies associated with the post.
Person specification
Essential Criteria:
It is important through your application and Statement of Suitability of 1000 words that you give evidence and examples of proven experience of each of the essential criteria (for full details of all essential criteria please refer to the attached job description):
Essential
- Educated to degree level/NVQ 6 in relevant subject or equivalent experience in a similar area of work
- Working knowledge in a project or programme environment covering planning, scheduling, resource management, risks and issues, governance, project methodologies and assurance
- Works well under pressure, effectively manages multiple tasks, in a fast-changing and ambiguous environment, with a keen attention to detail.
Desirable Criteria
- Knowledge and experience of Project Management Methodology supported by professional qualifications
- Introduction to Project Delivery
- Identifying Customer and Stakeholder Requirements
- How Projects Run
- Project Planning
- Managing Risks
- Issues and Dependencies
- Understanding and Using Business Cases
- APM Project Fundamentals
- APM Project Management Qualification
- Experience of working in a project and/or programme environment
Please ensure that your statement of suitability does not contain any personal identifiers such as Name, Gender, Location, Marital Status, Sexual Orientation or Religion. The UKHSA operates a fair and open recruitment policy.
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
Selection process details
STAGE 1 - APPLICATION & SIFT:
You will be required to complete an application form. This will be assessed in line with the full list of essential criteria as detailed in the attached job description – please do provide evidence of how you meet this.
Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).
You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.
If you are successful at this stage, you will progress to an interview.
STAGE 2 – INTERVIEW
This competition will involve a Teams interview.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.
The success profiles framework will be used to assess and recruit the most suitable candidate. The following behaviours will be used at the interview:
- Communicating and Influencing
- Working Together
- Managing a quality service
- Delivery at Pace
Expected Timeline:
Advert close: 23:55hrs on 9th April 2024 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Shortlist: 19th April 2024
Interviews: w/c 29th April
Please note these dates could be subject to change.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)
Nationality requirements
Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:
- UK nationals
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the Republic of Ireland
- Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- Certain family members of the relevant EU, EEA, Swiss or Turkish nationals
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
Security clearance level requirement
Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed.
For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.
Please Note
This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C’s are found https://www.ukhsa.reed.com/
Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.
Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.
