Property Administrator

Property Administrator

(18 month Fixed contract with a view to be a Full-Time Permanent Position)

Job Description

The role will provide administrative support directly to the Property and Compliance Team, and the Head of Property Acquisition, to ensure the effective, compliant and organised management of the Target Housing portfolio.

Main Purpose

Target Housing procure on average 10-15 properties per month, through both rentals and purchases. A recently launched programme of funding for new housing has created a need for additional administrative support, to directly assist the existing Procurement and Compliance Team with the delivery of this new and exciting programme. 

Role & Responsibilities

• Provide administrative assistance to the Head of Property Acquisition, to support with their duties
• Answer and redirect incoming calls and queries as necessary, in a professional manner

• Liaise with landlords, conveyancing teams and funders to provide accurate and timely data, documents and reporting
• Utilise recording systems, e.g. Excel, to monitor expiry dates of property licenses and compliance certificates
• Arrange compliance re-certification appointments with landlords and contractors, and check satisfactory completion
• Maintain accurate and complete records of all property purchase documents

 Key attributes required

• Excellent organisational and record keeping skills- essential
• High level of accuracy and attention to detail- essential
• Experience of using Microsoft Office applications, in particular Excel, Word and Outlook- essential
• Excellent communication and reporting skills- essential
• Ability to manage own and team diaries- essential
• Ability to work proactively, independently and flexibly when required
• Understanding of the housing purchase and renting process - desirable
• General understanding of property compliance - desirable

Other Duties

• Attend meetings and training courses as and when required
• Attend team meetings, supervisions and appraisals as required
• Adhere to all TH's policies, processes and procedures particularly, but not exclusively, health & safety, confidentiality, safeguarding and equal opportunities.
• Perform any other such duties as may, from time to time, be required to further the aims of the organisation and as directed by the manager.

There are many great reasons to join our team!

• Great opportunities for career development
• Mileage Compensation
• Membership to Westfield Health
• 28 days annual leave (plus statutory bank holidays), increasing to 33 after 5 years continuous employment
• Company pension scheme
• Enhanced sick pay
• Free Parking
• Paid for Enhanced DBS check
• A supportive culture where staff feedback is highly valued and regular supervisions with line managers are conducted

Closing date: Friday 19th April 2024