Purchase To Pay Manager

About us:

We are Allwyn UK, part of the Allwyn Entertainment Group – a multi-national lottery operator with a market-leading presence in Austria, the Czech Republic, Greece, Cyprus and Italy. We have been officially awarded the Fourth Licence (10 year licence) to operate the National Lottery starting February 2024.

‍We’ve developed ground-breaking technologies, built player protection frameworks, and have a proven track record of making lotteries better. Our aim is to create one of the UK’s most inclusive organisations – where people can bring the best of themselves, to do their best work, every day, for the benefit of good causes.

Allwyn is an Equal Opportunity Employer which prides itself in being diverse and inclusive. We do not tolerate discrimination, harassment, or victimisation in the workplace. All employment decisions at Allwyn are based on the business needs, the job requirements, and the individual qualifications. Allwyn encourages applications from individuals regardless of age, disability (visible or hidden), sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

While the main contribution of the National Lottery to society is through the funds to good causes, at Allwyn we put our purpose and values at the heart of everything we do. Join us as we embark on a once-in-a-lifetime, largescale transformation journey to build a bigger, better, and safer National Lottery that delivers more money to good causes.

Role Purpose:

• Reporting to the Head of Finance Operations, the role will be responsible for the day to day operations of a fast paced Purchase To Pay function. You will drive and motivate a team of 4 responsible for supporting an efficient and controlled Purchase To Pay process.
• Supporting our Procurement function and the wider business whilst we transition to a centralised procurement model
• Over the next two years you will successfully lead the P2P function through an ambitious system transformation project. You will successfully guide and support the business in execution of this transformation project.
• You will be a key decision maker within the P2P change program, inputting on system delivery, process change and best practice programs and projects.
• You will communicate effectively with a host of senior stakeholders around the business to ensure you are continually driving process improvement and the change program.

Department Description:

The Finance Operations team is made of the credit and collections team, Purchase to Pay team and the data and insight team.

Responsible for:

• Retailer cash collections of c £40m per week
• The accurate and timely distribution of c 25k invoices per week
• Managing and monitoring credit exposure to minimise bad debt risk
• Ensure business adherence to the credit policy
• Ensuring all suppliers are paid accurately and in a timely fashion
• Ensure business adherence to the P2P policy
• Ensure all business expenses are paid to employees in a timely fashion and inline with policy
• Ensure retailer master data in up to date
• Ensure SAP entries are audited and validated

Team Description:

The Purchase to Pay function is immensely important as it controls a significant amount of the company’s outbound payments and is critical in demonstrating good governance over spending in line with the licence requirements.

Responsible for:

• Managing [transformation]
• Ensuring a joined up approach to P2P across the business
• Processing vendor invoices (3-way matching).
• Managing all vendor related payments.
• Vendor account reconciliations.
• Travel and Expense cost management and reporting.
• Supporting cost management and reporting.
• Key internal and external stakeholder relationships

Role Responsibilities:

BAU

• Oversee the accounts payable department and ensure timely and accurate processing of invoices, payments, and expense reports
• Develop and maintain accounts payable policies and procedures
• Ensure compliance with company policies, as well any licence conditions
• Monitor and analyse accounts payable processes and recommend improvements to increase efficiency and accuracy
• Collaborate with other departments, such as procurement and finance, to ensure timely and accurate payment of invoices
• Train and develop the P2P team, including setting performance goals and conducting performance evaluations and supporting personal development
• Ensure accurate and timely month-end and year-end close processes for accounts payable
• Assist with audits and provide documentation and support as needed
• Setting and facilitating the achievement of department objectives.
• Review and approve the weekly payment run.
• Observation of internal controls to ensure compliance.
• Supporting the company’s Travel and Expense Policy and Expense system
• Support with the production of the Finance Operations teams KPI’s so management are able to track performance
Liaise with senior stakeholders to ensure compliance to policy
• 
  

Transformation

• Understand current state and required steps to transition users to new tools and processes
• Continually look for opportunities to innovate and improve processes
• Lead the accurate and timely design, build, execution, quality assurance and delivery of the P2P transformation programme
• Support the organisation to transform its P2P systems and processes
• Aid and support the business to roll out its system transformation change within approved timelines
• Partner with senior stakeholders to embed P2P transformation change
• Identify opportunities to add efficiencies and best practice across the P2P end to end process
• Motivate the P2P team to engage with and support the change program
• Challenge the status quo and drive continuous improvement
• Act as an SME in multiple projects and programs

Skills and experience:

• Experience leading a P2P function
• Proven experience of managing large P2P transformation programs
• Proven experience of managing ERP transformation
• Proven experience in working with centralised Procurement functions
• Proven project management skills
• Advanced excel skills
• Experience of using SAP and Coupa
• Experienced in managing a high performing team and can demonstrate expertise in motivating and developing people
• Demonstrable track record of improving process and controls
• Able to forge strong relationships across the business
• Excellent communication skills and confidence to provide constructive challenge where necessary
• Ability to analyse and interpret data effectively
• Must be self-motivated and self-starting with ability to multi-task and effectively manage own workload,
• Strives for excellence and continuous improvement

Here is our list of benefits:

• 34 days paid leave (This includes bank holidays)
• 2 x Life Days
• 4 x Salary of Life Insurance
• Pension: We’ll contribute 8.5%
• BUPA
• £500 wellness allowance
• Income Protection

As part of our onboarding processes, all successful candidates will need to complete both a Pre-Employment Screening process and a Fit & Proper check by the Gambling Commission. These checks include a DBS (an enhanced check, which shows convictions and conditional cautions), credit and social media checks. As part of our application process, you will be asked to identify in advance if you have spent or unspent convictions that we need to be aware of.

Should you not disclose convictions at the application stage, not pass the Fit & Proper Check process or not complete your Pre-Employment Screening then unfortunately you may not pass our probation process.

All data will be handled in accordance with our data policies and treated with utmost confidentiality.