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Form of work
SalaryPurchasing Administrator
A well-established and family-owned/run business based in Belfast, are currently seeking a Purchasing Administrator to join their team.
This is a Full-time, Permanent Position.
Working hours: Monday – Thursday: 8.30am – 5pm and Fridays: 8.30am – 4pm.
Salary negotiable – dependent on experience.
Job Purpose:
Reporting to the Office Manager, you will be responsible for purchasing - from initial purchase order, creation to receiving goods, handling supplier invoices and supporting the sales team.
Essential Criteria:
• Previous Office experience (training will be provided if not experienced)
• IT proficient with the use of IT packages.
• Excellent communication skills, both written and verbal with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload.
• Excellent organisational skills and attention to detail.
• Willingness to learn.
• Ability to work on your own initiative as well as part of a team.
Main Duties and Responsibilities:
• Answer the telephone promptly and professionally with a friendly manner.
• Maintain a well-organised, safe, clean working environment.
• Ensure customer confidentiality.
• Keeping customer documents filed out of sight from visitors.
• Make enquiries of all Ledger transactions.
• Maintain accurate customer records.
• Taking orders/processing orders.
• Process invoices.
• Process credit notes.
• Organising carriers.
• Make enquiries of all Ledger transactions.
• Maintain accurate supplier records.
• Raising Purchase Orders.
• Completing Import Declarations
• Stock Control.
• Stock Replenishment.
• Assist with completion of Stocktakes.
• Communicate effectively with customers and suppliers.
• Liaise with all relevant internal departments to achieve a high standard of customer service including credit control information.
• Ensuring all visitors and sub-contractors working on premises are recorded in the Visitor’s Book.
• Utilise IT resources effectively and in accordance with Company policy.
• Comply with all company Quality, Health and Safety and Environmental procedures.
• Carry out any other reasonable task as requested by management.
