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SalaryPurchasing Administrator
A well-established and family-owned/run business based in Belfast, are currently seeking a Purchasing Administrator to join their team.
This is a Full-time, Permanent Position.
Working hours: Monday - Thursday: 8.30am - 5pm and Fridays: 8.30am - 4pm.
Salary negotiable - dependent on experience.
Job Purpose:
Reporting to the Office Manager, you will be responsible for purchasing - from initial purchase order, creation to receiving goods, handling supplier invoices and supporting the sales team.
Essential Criteria:
• Previous Office experience (training will be provided if not experienced)• IT proficient with the use of IT packages.• Excellent communication skills, both written and verbal with the ability to communicate with stakeholders at all levels.• Ability to manage and prioritise a busy workload.• Excellent organisational skills and attention to detail.• Willingness to learn.• Ability to work on your own initiative as well as part of a team.
Main Duties and Responsibilities:
• Answer the telephone promptly and professionally with a friendly manner.• Maintain a well-organised, safe, clean working environment.• Ensure customer confidentiality.• Keeping customer documents filed out of sight from visitors.• Make enquiries of all Ledger transactions.• Maintain accurate customer records.• Taking orders/processing orders.• Process invoices.• Process credit notes.• Organising carriers.• Make enquiries of all Ledger transactions.• Maintain accurate supplier records.• Raising Purchase Orders.• Completing Import Declarations• Stock Control.• Stock Replenishment.• Assist with completion of Stocktakes.• Communicate effectively with customers and suppliers.• Liaise with all relevant internal departments to achieve a high standard of customer service including credit control information.• Ensuring all visitors and sub-contractors working on premises are recorded in the Visitor's Book.• Utilise IT resources effectively and in accordance with Company policy.• Comply with all company Quality, Health and Safety and Environmental procedures.• Carry out any other reasonable task as requested by management.
