Purchasing & Finance Administrator

Purchasing & Finance Administrator

Location - Ramsgate

Salary- £24,000 + EO profit share

Permanent Role

Benefits - Hybrid (4 days in our office in Ramsgate, 1 day from home)

• Work from home 1 day a week *post probation
• Wellness - mental health officers and access to the Employee Assistance Programme
• Onsite gym
• Onsite parking
• Profit Sharing
• Paid training
• Cycle to work scheme
• Quarterly team social events
• Private healthcare *subject to years of service
• Working in an Employee-Owned company
• Ongoing professional development and training opportunities
• Collaborative and supportive work environment

Do you hold a bachelor’s degree in finance, Accounting, Business Administration, or related field?

Have you proven experience in a similar role, preferably within a finance or accounting department?

Our client is looking for a Purchasing & Finance Administrator to join their fantastic team, so this is truly a great opportunity to join a business that strives to shape the future of their business and offer their employees support and development in a fun, caring and focused environment.

Responsibilities

• Prepare accurate quotations for clients, for common items such as laptops and hard drives, and process these accordingly
• Receive and process customer orders accurately, coordinate order fulfilment and track shipments, handle order modifications, cancellations, and returns
• Process purchase orders and maintain inventory levels, develop sourcing strategies for cost-saving
• Undertake monthly stock takes, reconciliation of loan equipment, ensure collection of WEEE waste and destruction of IT equipment is completed regularly
• Assist the Account Management team in the contract and license renewal process and deal with licence adjustments as per customer requirements
• Provide administrative support to the Finance Officer, helping with various tasks and ensuring efficient departmental operations, including filing, scanning and organisation financial documents Assist with processing customer Direct Debits
• Support the Finance Officer in maintaining accurate financial records including invoices, receipts, and payments via QuickBooks and spreadsheets Reconcile records to identify discrepancies and rectify errors
• Support the Finance Officer in processing invoices accurately, tracking payments, and follow up on outstanding accounts receivable to ensure timely payments
• Provide general administrative support to the business as required
• Professionally handle incoming calls and direct inquiries to the appropriate team members
• Support the Finance Officer in preparing budgets and forecasts by gathering necessary data and information
• Liaise with other departments, vendors, and clients regarding financial matters as necessary, maintaining professionalism and confidentiality
• Generate financial reports as required by management
• Attend finance meetings, providing administrative support and helping with agenda creation and documentation
• Monitor key performance indicators (KPIs) and present findings during finance meetings
• Collaborate with the Finance Officer and Managing Director to achieve departmental goals and objectives
• CRM: Maintain and update CRM system with accurate client information and activity

Skills and Experience

Essential:

• Strong numerical and analytical skills, with attention to detail.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent organisational and time management skills.
• Effective communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team environment.
• High level of integrity and discretion when handling sensitive financial information.

Desirable:

• Bachelor’s degree in finance, Accounting, Business Administration, or related field preferred.
• Proven experience in a similar role, preferably within a finance or accounting department.
• Proficiency in accounting software (preferably QuickBooks).
• Familiarity with financial regulations and compliance standards.

To find out more about the position, please apply and we will be in touch to discuss the role in more detail.

About Morgan Jones:

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