Reception and Facilities Administrator - NHS

Position: Reception and Facilities Administrator
Payrate: £23,159 pro rata per annum
Location: Ty Dysgu, Nantgawr
Duration: 6 Weeks
Hours: 37.5, Monday-Friday
As a receptionist, you will be responsible for running a busy reception dealing with staff, visitors and contractors, the switchboard, and deliveries from suppliers.The role will also include an administrative function, contributing towards the facilities and compliance programme of work, booking meetings, and taking minutes as and when required.
You will also implement and maintain effective office systems making maximum use of technology, raise service desk tickets on the finance system and receipt invoices for goods and services where necessary.
Main Duties:
- You will provide good customer service and ensure a pleasant welcome to visitors
- They will issue ID badges
- Maintain stationery stock
- Manage meeting room bookings
- Deal with incoming and outgoing mail
- Ensure that the reception area is kept tidy and well-presented
- Keep the notice boards up to date
- Manage the car park barrier and car park space requests
- Raise service desk tickets on the finance system and receipt invoices for goods and services where necessary
Required Skills:
- Ability to speak basic Welsh or a willingness to learn
- Good organisational skills and Communication skills
- Good computer literacy and Knowledge of Microsoft applications
- Understanding of office procedures
- Provides excellent customer service
- Proven ability to work on own initiative, without direct supervision, prioritising and managing own workload
- Advanced Welsh language skills
- Experience of coordinating meetings and minute taking
- Previous experience working within the NHS and/or similar environment
- Previous experience working as a Receptionist is essential
If this role is of interest to you please do not hesitate to apply for immediate consideration.
*Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.
Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.