Receptionist

Our client is a leading accountants to the music industry, representing many British and International artists.  They now seek two people to share combined accounts payable / admin and receptionist / front of house roles.  These are entry level positions in to the business that would suit someone with two plus years of experience with the opportunity to grow and develop in line with ambition and ability.

 Location and Hours:

 Our client enjoys stunning offices on Oxford Street in the West End and both positions are full time and office based with core hours of 09:00 – 17:30, though some flexibility to work later at busy times is expected.

 Responsibilities:

 Both roles will blend the following two areas to provide variety and interest:

 1          Accounts Payable Admin

Our client pays between 50 – 100 invoices a day on behalf of clients, is on the mandate of 1,000 bank accounts and does 2 payment runs a day at midday and 5pm. The accounts payable administrators will need to enter the payments on the bank – predominately Coutts, Metro, Arbuthnots and send proof of payment to the Senior Business Management for checking before the CEO authorises payment. This part of the job is particularly busy when artists are touring and requires accuracy and attention to detail. Assist with the administration of client on boarding. Manage staff holiday and sick days using Excel Manage the staff shared calendar using Outlook

2          Front of House / Reception

Meet and greet visitors to the office who will often be famous artists. Show them to the meeting room, make them feel welcome and offer drinks etc. Answer the office phone and direct calls to the appropriate team member or take a message and ensure it is received. Set up virtual meetings via Zoom / Teams. Our client predominantly uses zoom and has a dedicated meeting room with virtual conferencing facilities. Opening post and filing.  There is minimal post these days and our client outsources scanning. Some urgent post is scanned on site and distributed both physically and electronically and there is an electronic file management system – Virtual Cabinet; and an offset physical archive – Secure Data, in use. Keep the office clean and tidy. Organise work social events.  Our client goes to various conferences and has 3 large social events a  year – Summer Party / Christmas Party / End of Tax Return party.