Receptionist

Job description

Our client is looking for a Receptionist to join their team on a temporary based. This role is expected to last approx. 2 weeks, maybe longer. This role is expected to start on the 18th of July

Shifts are 8am-4pm, Monday to Friday

Principal Accountabilities:

• Answering the switchboard in an efficient and professional manner, within a target of 5 rings
• Callers are to be announced when put through the relevant extension, with messages to be taken if the call cannot be taken at that time. All messages to have time, date, caller's name company, contact no and reason for call, if appropriate. Messages must be passed to the recipient promptly.
• Greeting visitors ensuring all names and details are logged and recorded in the visitor’s book on reception and notifying the appropriate EFS member of staff. All visitors must have appointments and be accompanied at all times.
• Assist with maintaining the Premier House telephone extension list and ensuring all appropriate staff are provided with an up to date copy.
• To update notice boards with internal announcements and current vacancies. To ensure all notice boards are kept tidy.
• To ensure that security processes regarding the access of staff and visitors into Premier House are adhered to.
• To assist with the distribution of incoming faxes, particularly those marked urgent, and notification to relevant person on receipt to reception.
• To provide back up cover for the Post Room in periods of absence or sickness.
• To assist with meeting room bookings, ordering refreshments and making tea and coffee, when required.
• To oversee the buildings archive storage room and ensure it is kept tidy. To oversee the buildings archive log and liaise with departments to ensure archiving is carried out on a regular basis.
• To ensure brochures are at hand within the Reception area.
• To assist Management Assistant with ad hoc duties
• To provide back-up administration support as and when required.
• To carry out as requested any other office duties, which are normal custom and practice.

Candidate Profile

Person Specification

• Excellent telephone manner
• Good communication skills
• Smart, presentable appearance
• Use of own initiative
• Personable, approachable and able to work as part of a team
• Extensive reception experience
• Good switchboard skills
• Good IT skills including Word, Excel and Lotus Notes