Receptionist/Administration - Dsm

DSM are seeking a dedicated and efficient Receptionist/Administration professional to join our team. As the first point of contact for our organization, you will play a crucial role in creating a positive and welcoming experience for visitors and clients. Additionally, you will provide essential administrative support.
Salary: 21k per annum
Benefits:

• Life Cover
• Reqard Gateway Benefit System
• Discretionary Bonus Scheme
• Accident Cover

Key Responsibilities:
Reception Duties:
• Greet and welcome visitors with a warm and friendly demeanor.
• Answer and direct phone calls in a professional manner.
• Manage inquiries and provide accurate information or route them to the appropriate person.
• Maintain a tidy and organized reception area.
Administrative Support:
• Assist with general administrative tasks, including typing, copying, scanning, and filing documents.
• Schedule appointments and meetings, and manage calendars for executives or staff.
• Handle incoming and outgoing mail and packages.
• Order food for the canteen.
• Assist with data entry and maintaining databases.
Office Management:
• Monitor and maintain office supplies inventory, reorder items as needed.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with external cleaners for services such as cleaning and canteen Maintenance.
4. Communication and Coordination:
• Serve as a liaison between departments, ensuring effective communication and collaboration.
• Relay messages and information accurately and promptly.
• Assist in the preparation of reports, presentations, and correspondence as needed.
• Coordinate internal and external meetings, including room bookings and catering arrangements.
Qualifications:
• Proven experience in a receptionist or administrative role.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Professional appearance and demeanor.
Additional Requirements:
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Willingness to take on additional duties as required to support the team and organization.