Receptionist/Administrator

The role - Receptionist/Administrator
Location - Blantyre, South Lanarkshire
Hours - 40 hours per week
Salary - £25k
Our client, a reputable company in the construction industry, is currently seeking a receptionist to join their team based in Blantyre. This is a permanent full-time position, with office hours from Monday to Thursday 08:00 - 16:30 and Friday 08:00 - 15:30.

As a successful candidate, you will play a crucial role in the smooth functioning of the main reception area, but you will also be involved in a variety administration tasks such as travel and accommodation bookings for our client's network of UK based offices.

Due to the location of the role, we are only able to short list candidates who have their own vehicle.

We are looking to speak with candidates who have an intermediate proficiency with Excel and have experience of handling business travel arrangements. Part of the interview process will involve an Excel proficiency test.

Benefits:

* Competitive salary of £25,000 per year.
* Pension plan.
* Health cash plan and well-being support.
* Coffee machine
* Two paid volunteering days per year.

Responsibilities:

* Greet and assist visitors, ensuring a high level of customer service
* Manage the switchboard, directing calls to the appropriate departments
* Sort and distribute mail, preparing outgoing mail and delivering it to the post office when necessary
* Maintain the Reception Manual and standard Office Maintenance folders
* Act as a Fire Warden, following safety procedures and conducting weekly fire alarm tests
* Coordinate room bookings and assist with video conferencing set up
* Monitor and restock office supplies
* Arrange catering/hospitality for meetings
* Coordinate travel and accommodation bookings
* Manage EV charge points and pool car bookings
* Support the Office Manager and Assistant Office Manager with ad hoc administrative tasks
* Manage the reception calendar and rotation

Requirements:

* Previous experience working in a customer-facing role, ideally in a receptionist position
* Familiarity with office operations and service standards
* Good understanding of Health, Safety, Quality, and Environmental policies
* Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams. Experience with SharePoint document filing system is a plus
* Strong organisational and time-management skills
* Self-motivated, proactive problem solver with excellent initiative
* Effective collaboration with colleagues and work towards common goals
* Excellent interpersonal skills and the ability to build relationships with individuals from diverse backgrounds
* High attention to detail and strong literacy and numeracy skills
* Confident, professional and calm under pressure
* Possession of a valid driving licence due to the requirement for office errands

Why Join Our Client:

Our client is an award-winning company known for its commitment to employee development and well-being. They offer comprehensive training programmes to help their employees thrive. Additionally, they provide opportunities for individuals to make a positive impact in their communities through paid volunteering days. As part of their team, you will be valued, respected, and have the chance to contribute to the company's success.
If you are a dedicated and proactive individual with excellent communication skills, we encourage you to apply for this Receptionist position. Help our client continue to excel as you work in a supportive and inclusive environment. Apply now and become part of their story!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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