Administrative Assistant

Job title: Administrative Assistant

Duration: Temp to perm/ Permanent

Reference: E(phone number removed)

Salary: £25.000 per annum

We are looking for a talented Administrative Assistant to work for our client

If that's you then you could be exactly what they're looking for.

The standard hours for the Administrative Assistant role are 40 Hours per week, 08.30-17.00

The Package:

Salary £25,000 per annum

• 20 Days holidays plus bank holidays.
• One extra day after three years, increasing by one day a year
• Training on internal and external systems
• Career progression opportunities with a growing company

The Role:

As the Administrative Assistant you will be tasked with:

General Administrative Duties:

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Maintain organised filing systems, both physical and digital.
• Perform data entry and maintain accurate records.
• Assist with travel arrangements and logistical support for team members.

Invoicing and Accounts Receivable:

• Raise and issue accurate invoices for clients or customers in a timely manner.
• Maintain detailed records of outstanding invoices and follow up on past-due payments.
• Communicate professionally with clients or customers regarding invoice inquiries or disputes.
• Reconcile invoices and payments received, ensuring accurate record-keeping.
• Collaborate with the accounting department to resolve discrepancies and ensure accurate financial reporting.

Office Administration and Support:

• Manage office supplies inventory and place orders as needed.
• Coordinate with IT support for equipment maintenance and troubleshooting.
• Greet and assist visitors in a professional and friendly manner.
• Provide backup support for other administrative staff as required.

Qualifications:

• Minimum of 2 years of experience in an administrative support role, with exposure to invoicing and accounts receivable tasks.
• Proficient in some of, ideally most of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong attention to detail and organisational
• Ability to prioritise tasks, multitask, and work under pressure to meet deadlines.
• Professional demeanour and customer service orientation.

The Candidate:

The ideal candidate for this Administrative Assistant role will require a minimum of 2 years' experience in a similar office environment and relative role.

You will also need for the Administrative Assistant role:

• Experience with MS Office suite, Excel, Word etc- training will be given on internal systems.
• Experience of raising and chasing invoices.
• Familiarity with office equipment (printers, copiers, scanners).
• Knowledge of basic administrative principles and procedures.
• Warm and friendly manner with good communication skills.

Does that sound like you? If so, we'd love to see your CV.

The Company

The company works continuously to build a truly diverse and inclusive culture. They welcome and encourage candidates from all aspects of diversity to apply for the Administrative Assistant role.

Interested? If you think you're right for this Administrative Assistant role, then click the 'Apply Now' button, send us your CV and we'll consider you for the first round of interviews.