Sales Coordinator

We have a fantastic opportunity for a Sales Coordinator to join our team within Vistry West London, at our office in Ealing. As our Sales Coordinator you will be responsible for assisting the Sales Director and Sales Managers with Sales administration related tasks across live and upcoming schemes.
We are pleased to say, this role can accommodate agile working arrangements.
Let's cut to the chase, what's in it for you...
Competitive basic salary and annual bonus
Agile working possible
Up to 33 days annual leave plus bank holidays
Private Healthcare
Competitive contributory pension scheme
Life assurance - 4 x your annual salary
Share incentive schemes
Employee rewards portal with many more benefits...
In return, what we would like from you...
Behave in line with our company values - Integrity, Caring and Quality
Experience in a similar position
Proven ability to meet deadlines
Experience of working in a PA or administrative role, working to tight deadlines
Knowledge of Microsoft Word, Excel, and Outlook
Excellent organisational skills
Able to communicate effectively at all levels within the business
Able to produce accurate work, to tight deadlines
Good knowledge and usage of CRM systems
Good knowledge of Microsoft office
Strong commercial and business awareness
Ability to plan, organize and prioritise workload
Strong attention to detail
High level of emotional intelligence and resilience
Desirable...
Experience as a Sales Administrator
Experience using Keys
More about the Sales Coordinator role...
Document organisation and filing items in the shared drive for the sales teams.
Weekly & Monthly reporting - organisation and regular updating of reports (weekly traffic report & master schedule, RECC report).
Assist with the collation of board pack information.
For Audit purposes check that reservations, exchanges and completions have been added on connections.
Update reservation paperwork tracker - check if all has been uploaded against the plot on connections necessary for audits.
Uploading weekly sales reports into Teams.
Website & Agents website/portal review (adding/removing plots/, prices).
Assisting with activating plot of the week.
Assisting with sending EDMs out to connections.
Assisting with sales team diary organisation; recording holidays & absences.
Assisting with queries from agents if any issues with connections etc.
Booking meeting rooms and assisting with visitors.
Checking ATEs (authority to exchange) and sending back to solicitors.
Checking contracts & leases and arranging for signing, then posting to solicitors.
Check invoices for accuracy; updating trackers and forwarding to accounts payable.
Contacting suppliers to obtain missing information or answer queries on documentation.
Making sure the correct commission is paid to suppliers / agents.
On occasion set up new suppliers on the system.
On occasion obtain CQMS certifications for sub- contractors if needed.
Finally, let's tell you a bit more about us...
We're Vistry Group, the UK's leading provider of affordable mixed-tenure homes. Our core values of integrity, caring, and quality shape all we do; our partnership-led approach helps us build sustainable communities where they're needed most.
You're probably familiar with our unmatched portfolio of brands: Linden Homes, Bovis Homes and Countryside Homes. We also have Vistry Works, our timber frame manufacturing operation, and Vistry Services, our support functions. Together, we build more than homes, so there's nowhere better to build your career. We're proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. Join us in making Vistry.
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Benefits
Agile Working
Offers a flexible way of working.
Annual Leave
Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days.
Pension with Legal & General
Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.
Volunteer Days
With 2 paid volunteer days a year, you can give back to communities and charities.
Regional Office Location
Why Vistry
Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
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