Secretary Pa Executive Assistant

Secretary PA Executive Assistant

York North Yorkshire

£35,000 - £37,000 per annum

1 year Maternity Cover

Office based role

Hours of work - Term Time: 8:15 am – 5:00 pm Monday to Friday (45 mins unpaid lunch)

School Holidays: 9:00 am – 4:00pm Monday to Friday (30 mins unpaid lunch)

Hawk 3 Talent Solutions are looking for an experienced Secretary, PA or Executive Assistant to support a Head Master of a School based in York, North Yorkshire.

The role will be to cover maternity for up to 1 year.

The Role

You will act as Personal Assistant to the Head Master and will provide a comprehensive, confidential and efficient administrative service to the Head Master. The role holder will represent the Head Master in various communications and assist with operational planning and decision-making as appropriate. The role requires a highly skilled and experienced administrator, with the capacity to anticipate and plan for complex diary events involving a variety of internal and external stakeholders. While some aspects of the Head Master’s life contain a predictable pattern of events, it is common for complex and important matters to arise suddenly. These matters will require an agile mind to ensure the Head Master is fully supported in his role.

The role of PA to the Head Master is therefore one involving many challenges and would suit an individual who appreciates the intellectual enjoyment and buzz such a role creates, as well as the excitement of working in a thriving, busy and happy school. Substantial senior secretarial and/or administrative experience in a complex organisation is very desirable, as is a high level of personal integrity, with proven experience of handling sensitive situations with tact and diplomacy.

Duties

• To provide complete PA support to the Head Master including:
• Maintaining the electronic diary and organising the Head Master’s school, professional and social appointments
• Preparing agendas and minutes for meetings chaired by the Head Master
• Arranging travel and accommodation for conferences and visits
• Sorting the post and emails.
• To keep the Head Master informed on all school matters and to recommend and/or take action where appropriate, particularly in urgent matters
• To communicate as required with parents, staff, governors, agents, professional associations, regulatory bodies, and other school contacts
• To assist the HR Department as required with the recruitment process for senior management, teaching and pastoral vacancies, including ensuring the smooth running of interview days
• To support the Admissions Officer as required with pupil admissions.
• To update databases, prepare documents and organise and supply information as required
• To meet, greet and offer a warm welcome to parents and other visitors
• To assist in the planning and delivery of school events (e.g. annual Commemoration Service in York Minster) and other school social occasions

Skills/Experience

• PA or Executive Assistant previous experience
• Excellent IT Skills
• Be able to work under pressure
• Experience of working in a busy, varied office environment
• Be able to multitask
• Highly organised

Benefits

• Free Lunch
• Free Parking on site
• Cycle to work scheme
• Access to onsite Gym and pool

If you would like to apply for the role of Secretary PA Executive Assistant then please email your CV to or call Deb on

Closing date is 10.5.2024 Please note this could change subject to suitable applications.

Hawk 3 Talent Solutions are acting as an employment agency on behalf of its client.

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Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future