An award-winning company creating high quality gardens and landscapes throughout Surrey, Hampshire and the South East are now seeking to appoint an Executive Assistant/Administrator to report to, and work with, the Managing Director of this successful and growing business. The successful Administrator will receive a salary of up to GBP30,500 per annum (DOE), plus a pension, onsite parking and 22 days holiday + Bank Holidays. Working from a delightful home office in Farnham, the main duties assigned to the Executive Assistant/Administrator include:
- Associated administration for the many and varied garden and landscaping projects
- Assist site managers by creating and updating project schedules and communicate project updates
- Liaise with suppliers and sub-contractors
- Maintain accurate job information sheets and assist with work logs and team rosters
- Administration of the relevant paperwork for projects in regard to site Health & Safety
- Provision of administrative and secretarial services to the MD, whilst ensuring the most efficient and accurate records are kept, and developing an in-house CRM
- Answering calls, emails and responding to customer enquiries
- Purchasing, raising purchase orders and interface with outsourced bookkeeper/accountant
- Assist with the website management and promotion materials for potential clients
- Under the direction of our outsourced HR provider, keeping the relevant staff files and associated correspondence; assisting the MD with selection of new employees
- Proactive approach to the role, willing to suggest improvements and implement change
- Capable of managing a varied and diverse workload, changing daily in terms of priority and timescales
- Ability to maintain excellent paper audit trail, work within processes and confident enough to suggest changes to improve efficiency
- Excellent communication skills, verbal and written and comfortable with managing budgets
- Excellent computer skills, including MSOffice (Word, Excel, PowerPoint)
- Excellent time keeping, attention to detail and organisation skills
- A people person with a positive attitude, comfortable working in a smaller business whilst maintaining a professional manner at all times