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SalaryJob Title: Senior Administrative Assistant – ISU (Independent Safeguarding Unit)
Salary: B3 £24,294.00 to £25,979.04
Hours: 37
Contract: Permanent
Location: Kernel House primarily, however, you may be asked to work in other offices.
About the Business Administration Service
Are you interested in an opportunity to join Leeds City Council and begin a career in Administration?
This opportunity is to join our Business Administration Service which provides administration support to all directorates within the Council.
We support teams such as:
- Social Work activity relating to Children & Adults
- Children’s Learning & Special Educational Needs
- Youth Services
- Payment processing
- Housing
- And many more!
We have a panel facilitator role available supporting our Children & Families Directorate in the Councils Integrated Safeguarding Unit and Children’s Social Work Service.
This rewarding role is where you would be helping to support Children and Young People across Leeds. You would be making a difference by providing essential administration support to Children & Families professionals to help support some of our most vulnerable families. However equally you will be dealing with very sensitive, sometimes upsetting and confidential information. The Council must do many things in these areas in accordance with legislation so prioritisation and managing deadlines are key factors.
The Senior Administration Assistant role is predominantly preparing for a variety of complex panel meetings and minute taking, where attention to detail and recording of key information is vital. You will be required to have strong minute taking and communication skills and be able to work with a wide range of people including the Police and other external partners as well as administration colleagues, service managers, social workers and families who maybe experiencing a difficult time in their lives.
These are rewarding roles and you would be making a difference to the Council and Citizens of Leeds in everything that you do.
The Council is a great place to work with many employee benefits and opportunities for development.
About the role
This role is working in the Business Administration service supporting the Children and Families service. The aim of BAS is to develop a professional service which meets the needs and supports the delivery of the Best Council Plan, ensuring the efficient uses of resources, capacity, and technology. You will work as part of a team to support the work in the Independent Safeguarding Unit. As a Senior Administrative Assistant, you’ll thrive on working in a fast-paced environment. You will be required to have strong minute taking skills and communication skills and be able to work with a wide range of people including the Police and other external partners as well as administration colleagues, service managers, social workers and families who maybe experiencing a difficult time in their lives. Good IT skills and attention to detail is essential, you will need to be able to communicate clearly and effectively. You will be working with information that may be of a difficult and sensitive nature, therefore it is important that you understand and appreciate the nature of this role, and emotional resilience is required.
About you
As a Senior Administration Assistant, you will bring to the role:
- Strong minute taking skills, or willingness to learn
- Excellent communication skills, with positive attitude
- Excellent IT skills
- Strong organisational skills
- Flexibility and resilience
- An ability to prioritise and negotiate with colleagues and partner agencies
What we offer you
We take pride in offering the best employee experience, with benefits including:
- a competitive salary and annual leave entitlement plus statutory holidays
- membership of the West Yorkshire Pension Fund with generous employer contributions
- flexible and hybrid working arrangements subject to service requirements
- a clear career pathway and continuing professional development opportunities
- a range of staff benefits to help you boost your wellbeing and make your money go further
How to apply
Please complete the online application form.
Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application.
If you have any queries or would like an informal chat about the role, please contact Deborah Lee-Soulsby, Team Leader. Email
deborah.leesoulsby@leeds.gov.uk or call 01133784128.
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As such we carry out Safer Recruitment checks.
We promote diversity and want a workforce that reflects the population of Leeds. Leeds City Council is ranked 70 on the Stonewall Equality Index 2023. We are also an age-friendly employer, a Mindful Employer and a Disability Confident Leader.
All new Leeds City Council appointments are made subject to the satisfactory completion of a six-month probationary period.
This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.
Job Description
Shared Services consists of employees in the Business Support Centre, Business Administration Service and Contact Centre. These services provide administration support activities to a wide range of teams and services across the council. We help the council to streamline operations by redesigning processes, reviewing models of delivery to enable better sharing of resources and exploiting existing or introducing new technology to modernise the way we work.
Our staff use a range of computer programmes and systems to support services which include those working with teams based across the council in a number of different administration roles. The role involves hybrid working (home/office dependant on service need), potentially working face-to-face with customers and working within the council boundaries as required.
Specific team job purposes are listed below.
Responsibilities:
- Work with high levels of accuracy for tasks such as checking documents and recording numerical and alphabetical information.
- Identify problems and areas for improvement and offer solutions.
- Support staff and develop new team members.
- Use initiative and judgement where appropriate, providing outcomes and solutions for customers from a range of options.
- Work on your own, manage your own workload and use your initiative to adhere to time scales and deadlines.
- Carry out a range of administrative duties.
- Collate data and use it to produce reports.
- Understand legal business, financial, audit, confidential and operational requirements of the service, and the impact on its day-to-day work.
- Maintain effective relationships with other Leeds City Council staff, Elected Members, members of the public and other partnership organisations as appropriate.
- Work flexibly moving within service areas, working at different locations depending on service demand.
- Flexible and adaptable to change to assist other services as required commensurate to grade.
- Participate in appraisal, training and development activities as necessary to ensure up to date knowledge and skills.
- Improve own practice through observation, evaluation, discussion with colleagues and development programmes.
- Work collaboratively with colleagues, knowing when to seek help and advice.
- Contribute to the overall ethos, work, and aims of the service by attending relevant meetings, training days/events as requested.
- Be aware of and comply with Leeds City Council policies and procedures e.g. child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding and promoting the values, standards and equal opportunities of Leeds City Council.
- Recognise and appropriately challenge any incidents of racism, bullying, harassment or victimisation and any form of abuse of equal opportunities, ensuring compliance with relevant policies and procedures.
- The Council has adopted a flexibility protocol and this role will be expected to work within these parameters.
- The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.
- Qualifications: Qualifications demonstrating ability in numeracy and literacy or equivalent knowledge.
ESSENTIAL REQUIREMENTS: It is essential that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates will only be shortlisted for interview if they can demonstrate on the application form that they meet all the essential requirements.
Method of Assessment will be through one or more of the following Application Form, Test, Interview or Certificate.
Skills Required
- Well-developed interpersonal and communication skills with a wide range of people including face-to-face, telephone and written communication skills. Including the processes for dealing with varied information with a range of audiences.
- Able to work with, and within, multiple teams of staff and contribute to its development with suggestions for new ways of working.
Knowledge Required
- Knowledge of the applications, systems and IT programmes utilised by the service and being able to accurately record and retrieve information.
Experience Required
- Of working on your own and using your initiative to adhere to timescales and deadlines.
- Experience and understanding of the importance of providing excellent customer services.
- Of dealing positively with challenging situations.
Behavioural & other Characteristics required
- Committed to continuous improvement.
- Able to understand and observe Leeds City Council Equality and Diversity Policies.
- Carry out all duties having regard to an employee’s responsibility under Health & Safety Policies.
- Willingness to actively participate in training and development activities to ensure up to date knowledge, skills and continuous professional development.
- Understand and embrace our values, behaviours and codes of conduct.
DESIRABLE REQUIREMENTS: It is desirable that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates are not required to meet all the Desirable requirements however these may be used to distinguish between acceptable candidates.
Knowledge Required
- Safeguarding.
