Address
Form of work
SalaryThe role
- Monday-Friday; 9-5:30
- £12.30-£13.84 per hour DOE
- Temporary 3 months, with reviews
Are you an experienced Administrator and articulate in your approach and have great attention to detail? Want to work for a global and successful organisation? If so, this role could be great for you!
Responsibilities:
- Inputting site operational information into relevant spreadsheets
- Inputting site allocation data into relevant spreadsheets - staff, labour, materials & plant
- Uploading site documents to BC - working with the SB3 document control team
- Maintain and update office notice boards with relevant information
- Co-ordinate with the internal training and competency team and relay training course requirements to site operatives Maintain site registers for briefing attendance / H&S inductions
- Act as the first point of call for the client's Office Administrator
- Responsible for ordering and distribution of Personal Protective Equipment for site team
- Perform general office duties such as ordering office supplies
- Daily input and management of hours worked for all site operatives and site staff, and feeding into People Allocation Sheet Daily updating Plant/Equipment Allocation Sheet
- Collection and submission of Plant and Equipment Maintenance Sheets
- Calculation and submission of total hours worked
- Daily updating of Materials Received Allocation Sheet
- Calculation and submission of total number of deliveries
- Coordination with Finance Team regarding deliveries e.g paperwork collation and inputting
- Data input from site activities to reports and records
- Coordination with Site Management and Resources Team regarding staff and operative training schedule
- General administration
- Supporting Project Manager and Engineers with report writing/collection of data
- Collection and submission of sub-contractors' timesheets to the respective agencies
- Generating and submitting all procurement site requisitions through forms, R12 and catalogue and keeping track of all goods received through requisition trackers.
- Supporting the commercial team with monthly updates on hired items and labour hours.
Personal qualities:
- The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.
- A thorough knowledge of Microsoft Office, including Word, Excel, Outlook.
- Knowledge of document control systems preferable - Business Collaborator, PIM etc
- Strong organisational, time management and workload prioritisation skills.
- Attention to detail
- Work well within a team environment but also capable of working without supervision.
- Enthusiastic and proactive with a willingness to learn.
Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
